ACCOUNTANT II - SES - 64035855 Date: Jan 31, 2024 Location: STUART, FL, US, 34994 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 820850 Agency: Department of HealthWorking Title: ACCOUNTANT II - SES - 64035855Pay Plan: SESPosition Number: 64035855 Salary: $57,212.00 - $60,000.00 Posting Closing Date: 02/04/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) State Personnel System Opportunity Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System. Your Specific Responsibilities: This is a professional position in the Administrative Services Division of the Martin County Health Department performing budgetary and accounts receivable duties. The incumbent in this position develops, maintains and analyzes budgets for the health department; and, prepares reports comparing budgeted costs to actual costs. The incumbent analyzes budget trends to assist management with projecting future revenues and expenses. The incumbent in this position is responsible for the accurate processing and documenting of all accounts receivable activities in the health department. The incumbent conducts periodic audits on internal controls and make adjustments as necessary based on audit findings. The incumbent in this position must be proficient in accounting principles and financial analyses. The incumbent must be able to exercise good sound judgment and work independently with minimal day-to-day supervision. The incumbent in this position functions under the general direction of the Administrative Services Director I – SES. Budget Perform budgetary duties, including but not limited to, preparing, analyzing and modifying spending plan, county budget, and special funding sources to maintain an average cash balance no higher than 8.5% annually. Generate financial reports for management to assist in budget projections; and, monitoring programmatic budget trends to minimize budget amendment requests. Train new supervisors on budget process and tools, such as, FIRS, Administrative Snapshot, etc. Facilitate budget planning process with Leadership Team. Security-3V, Section 1-3. This position meets the criteria for confidentiality as defined in Section 447.203(s), Florida Statutes, by having a significant role in the administration of budget preparation and planning in the Administrative Services Office of the Martin County Health Department. Reviews all purchases orders prior to submission to ensure funds availability and proper coding and alignment with budget. Change fund custodian. Monitors financial status of assigned product lines to ensure alignment of expenses and revenues with OCAs, training of L4 managers, preparation of annual grant requests, monthly grant reporting. Responsible for Certified forward processing and is the primary liaison between fiscal and general services. Is a contract manager for revenue contracts in excess of $100K requiring both DOH training completion and obtaining Florida Certified Contract Manager training and certification. Primary CHD financial oversight of all Children’s Services Council Grants supporting School health, Breastfeeding Support and the Dental Sealant Programs. Accounts Receivable Process accounts receivable, duties include but are not limited to, daily reconciliation of cash drawers and cash deposits along with appropriate documentation on any variances. Input financial data into HMS, such as, fee schedules, insurance checks, and client payments made by mail. Assist in processing invoices for special services not billed through the Health Management System (HMS). Provides training to cashiers and other fiscal staff to ensure proper accounting for and audit of change and cash funds. Internal Controls Maintain accounting records in compliance with State/County policies and procedures. Audits clinic encounter forms, HMS billing and posting, cash drawer, and deposits; and, implements internal controls for safe handling of all health department funds. Complete Summary Reports for Bureau of Revenue Management and Budget Management annually to identify opportunities for improvement in both areas. Prepares annual financial statements. Other Duties Perform other duties as required in support of Agency’s vision and mission. Member of the CHD Safety Committee and Management Team providing Financial Oversight where required. Conducts quarterly med room inventories in cooperation with Medical Director. Other job-related requirements for this position: Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in a Special Needs or Red Cross Shelter, or to perform other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Private transportation required. Reimbursement is made on a mileage basis. Required Knowledge, Skills, and Abilities: Knowledge of accounting principles, practices and procedures. Knowledge of the methods of data collection. Ability to prepare financial statements and reports. Ability to design and implement accounting systems. Ability to prepare and maintain a variety of accounting records. Ability to analyze and interpret accounting data. Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to work independently. Ability to utilize problem-solving techniques. Qualifications: Minimum:
A valid driver’s license
Two years of experience in government accounting including budgetary and management principles as implanted in government agencies.
Two years of experience budgeting, managing, and monitoring the appropriate and timely use federal, state, and local funds.
Two years experience managing government contracts.
Two years of experience supporting project, program, grant or department managers with annual budgeting and ongoing monitoring and management.
Able to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Preferred:
Bachelors’ degree from an accredited college.
Five or more years in Florida state government accounting in a health related, financial or state management agency.
Florida Certified Contract Manager.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where will you work:
3441 SE Willoughby Blvd.
Stuart, Fl 34994
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market:Port Saint Lucie