GOVERNMENT ANALYST I - 64006463 Date: Apr 24, 2024 Location: ST PETERSBURG, FL, US, 33701 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 828044 Agency: Department of HealthWorking Title: GOVERNMENT ANALYST I - 64006463Pay Plan: Career ServicePosition Number: 64006463 Salary: $1,551.96 biweekly Posting Closing Date: 04/29/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Thank you for your interest in career opportunities with the Florida Department of Health in Pinellas County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pinellas County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision To be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work. This is an internal posting for internal candidates only (Government Analyst I/ Personnel Liaison) This position serves as the liaison between the West Central Regional HR Office and the employees of the Department of Health in Pinellas County (DOH). The incumbent works with as part of the Personnel Liaison office which is comprised of one other Personnel Liaison and the Personnel Liaison Supervisor. The Personnel Liaison is primarily responsible for fingerprinting and/or initiating the drug screening process for candidates, as well as initiating recruitment and classification actions within the HR ticketing system. This is also an administrative role with the incumbent ensuring service awards and plaques are sent out to staff, the weekly employment opportunities report is sent out in a timely fashion, employee badges are created with the correct titles and access, and mandatory posters are displayed at all centers of the DOH. This position requires an individual who has prior Human Resources experience, can communicate effectively; answering questions and explaining DOH policy and procedure, can multi-task, is efficient in excel spreadsheets, can track and analyze data, and has good time management skills. Other responsibilities are detailed below. Your Specific Responsibilities: Recruitment -
Work with supervisors as requested in reviewing, creating, modifying, and submitting requisitions in People First Talent Management.
Ensure Veteran Preference points are applied to each step of the recruitment process for qualified veterans.
Assist with coordinating and/or conducting screenings for pre-employment of employees and non-employees prior to starting.
Coordinate drug screening with the selected candidate prior to starting in a safety sensitive position.
Ensure hiring managers have conducted verifications of the required professional licenses.
Ensure new hire forms are completed by employee / non-employee via FLHealthDesk-HR in three (3) business days of hire.
Ensure certification of Section 2 of Form I-9 is completed and utilize the DOH I-9 Survey Tool within three (3) business days of hire.
Conduct employment verification utilizing E-Verify system (print verification page) within three (3) business days of hire.
Leads new employee on-boarding bi-weekly either remotely or in-person, as needed.
Payroll -
Consult with servicing HR office for any payroll actions that potentially have an adverse effect on the employee.
Advise management of policy limitations for payroll activities utilizing the Pay and Salary Actions policy (DOHP 60-37).
Collect documentation for current employees with expiring work authorization documents and send to servicing HR.
Report leave without pay to servicing HR by payroll deadline.
Submit classification tickets including temporary special duty (TSD) pay additives at least 14 days before the effective date. If extension beyond 90 days of a TSD is required, initiate a new classification ticket.
Initiate a Leave of Absence ticket for military leave of absence for all OPS employees or salaried employees spanning longer than 30 days. Collect required documentation.
Initiate a Leave of Absence ticket for an Academic Break to commence leave and another to return from leave by established payroll deadlines.
Forward Wage Garnishment orders to appropriate legal counsel within one (1) business day of receipt.
Attendance and Leave -
Act as the Time Administrator and assist supervisors to ensure attendance and leave records are approved in People First by the established payroll deadline. Communicate information to employees about early payroll deadlines.
Review missing timesheet report and ensure missing timesheets are approved within two (2) business days.
Assist employees with submitting Sick Leave Transfer Request to Use tickets, ensure medical documentation is provided, ensure timesheet is entered bi-weekly, and reply to FLHealthDesk-HR email when timesheet has been entered.
Review administrative leave use report to ensure employees have appropriately recorded time and submitted required documentation to support absence (if applicable).
Ensure employees are referred to the New Employee Information SharePoint page for information regarding benefits, both agency and state-sponsored.
Schedule onsite visits by approved benefits vendors and schedule Florida Retirement System seminars as requested.
Initiate or assist employees with submitting a retirement application ticket in FLHealthDesk-HR.
Labor Relations -
Assist with submitting FMLA tickets in ticketing system.
Assist with requests for sick leave donations.
Forward reports regarding performance expectations and evaluations deadlines
General -
Ensure posters, including but not limited to equal opportunity, minimum wage, workers’ compensation, and EAP are displayed as required by law or policy.
Coordinate the issuance of employee identification badges.
Ensure Dual Employment and Outside Employment requests are approved prior to employee starting.
Participate on servicing HR conference calls.
Distribute personnel-related information such as payroll deadlines, retirement and insurance, open enrollments, performance appraisals due and overdue, missing timesheets, financial disclosure, etc.
Initiate Separation ticket for voluntary separations within one (1) business day of becoming aware.
Teach On-Boarding every 2 weeks, to all new hires. Including, PF, intranet use, HR documents and forms and the FL Health Desk – HR.
Employment Opportunity report completed every Friday.
Participate in the training managers/supervisors and staff about Human Resources processes and documentation.
Provides consultation with managers and supervisors based upon well-established practices, procedures, and knowledge.
Other duties and responsibilities as assigned
Required Knowledge, Skills, and Abilities:
Knowledge of one or more personnel program function, such as Selection, Classification and Pay, Employee Benefits, Labor Relations, Employer/Employee Relations or Training.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.
Ability to collect, evaluate, and analyze data relating to personnel program functions.
Ability to communicate effectively, verbally and in writing.
Ability to work independently and as part of a team.
Ability to plan, organize, and coordinate work assignments.
Ability to effectively use different computer programs such as MS Office products and Outlook.
Ability to train others on various HR functions either one-on-one, in a group setting, remotely, or in person.
Qualifications:
Minimum –
3 or more years of experience using Microsoft Office products (excel, word, powerpoint, etc.)
3 or more years of experience in an office setting providing administrative support (answering phones, data entry, creating business documents, maintaining spreadsheets, etc.)
1 to 3 years of Human Resources experience (Completing I-9s & E-Verify, recruitment, payroll, training, benefits, etc.)
1 to 3 years of public speaking or training experience.
Preferred -
1 to 3 years of experience using People First or similar applicant tracking system.
Experience applying Veteran's Preference points to recruitment actions.
Experience conducting fingerprints.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
St. Petersburg Center of the Florida Department of Health in Pinellas County
205 Dr. Martin Luther King Jr St N. St. Petersburg, Fl 33701
Ability to work remotely will depend on completion of training, the severity of the COVID-19 pandemic, and approval of the supervisor and division director.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tampa