Executive Assistant

Description We are offering a long term contract employment opportunity for an Executive Assistant in St. Augustine, Florida. As an Executive Assistant, you will play a pivotal role in supporting senior executives, managing their calendars, coordinating travel arrangements, and handling various administrative tasks. This role will also involve managing the day-to-day operations of the office and providing assistance to different corporate departments.Responsibilities: Proactively manage executive calendars, ensuring there are no scheduling conflicts. Screen and direct inquiries from phone calls, emails, and other correspondence. Coordinate business travel arrangements, including flights, accommodations, and itineraries. Prepare meeting agendas for the Board of Directors and senior management team, distribute relevant materials, and process meeting minutes. Coordinate company-wide meetings and executive messages across multiple locations. Maintain organization of electronic and physical files, including confidential documents. Process and submit expense reports on behalf of executives. Manage office supplies, equipment, and maintenance services, ensuring the office is safe and healthy. Serve as a liaison with key stakeholders of the company, including Division Presidents and members of the senior leadership team. Assist with corporate departments (HR, Finance, IT) with tasks and projects as needed. Experience with high-level legal document preparation is beneficial, particularly with commission agreements, employment agreements, and legal entity structures. Requirements Minimum of 5 years of experience as an Executive Assistant Proficiency in ADP - Financial Services Familiarity with Cisco Webex Meetings for coordinating virtual meetings Experience in using Concur for travel and expense management Strong knowledge of Customer Relationship Management (CRM) systems Experience with Kronos Timekeeping System Proficiency in using About Time software Excellent calendar management skills Exceptional communication skills, both verbal and written Experience in managing conference calls and correspondence Proficiency in using Concur Expense and Concur Travel Experience in managing electronic calendars Ability to maintain and manage multiple calendars Experience in preparing and managing expense reports Proficiency in PowerPoint and Outlook Experience in working with C-Suite executives Knowledge of contract management Experience as a Corporate ParaLegal is a plus Ability to organize and manage executive meetings and presentations Experience in supporting multiple executives concurrently. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .