BUDGET SPECIALIST Date: Aug 14, 2024 Location: STARKE, FL, US, 32091 ALACHUA, FL, US, 32315 ALACHUA, FL, US, 32615 EAST PALATKA, FL, US, 32131 EAST PALATKA, FL, US, 32177 FLEMING ISLAND, FL, US, 32003 GAINESVILLE, FL, US, 32307 GAINESVILLE, FL, US, 32601 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32606 GAINESVILLE, FL, US, 32607 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32609 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32641 GAINESVILLE, FL, US, 32653 GLEN ST MARY, FL, US, 32040 GREEN COVE SPRINGS, FL, US, 32043 HASTINGS, FL, US, 32145 HAWTHORNE, FL, US, 32640 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32244 KEYSTONE HEIGHTS, FL, US, 32656 LAKE BUTLER, FL, US, 32054 LAKE CITY, FL, US, 32024 LAKE CITY, FL, US, 32025 LAKE CITY, FL, US, 32055 LAKE CITY, FL, US, 32056 LAWTEY, FL, US, 32058 MACCLENNY, FL, US, 32063 MICANOPY, FL, US, 32667 MIDDLEBURG, FL, US, 32068 OLUSTEE, FL, US, 32072 OLUSTEE, FL, US, 73560 ORANGE PARK, FL, US, 32065 ORANGE PARK, FL, US, 32073 ORANGE PARK, FL, US, 32605 PALATKA, FL, US, 32007 PALATKA, FL, US, 32177 RAIFORD, FL, US, 32026 RAIFORD, FL, US, 32083 SANFORD, FL, US, 32771 SANFORD, FL, US, 32772 SANFORD, FL, US, 32773 SANFORD, FL, US, 32810 ST AUGUSTINE, FL, US, 32092 ST AUGUSTINE, FL, US, 32095 STARKE, FL, US, 32608 WALDO, FL, US, 32694 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 835388 Agency: Military AffairsWorking Title: BUDGET SPECIALISTPay Plan: Career ServicePosition Number: 62000113 Salary: $43,632.68 Posting Closing Date: 08/27/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Department of Military Affairs OPEN COMPETITIVE APPLICATION DEADLINE: 11:59 p.m. on closing date VACANCY # 62000113 WORK LOCATION: STARKE, FLORIDA ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA) The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. OUR BENEFITS INCLUDE:
Health Insurance
Life Insurance
Dental, Vision, and Supplemental Insurance
Retirement Benefits
Vacation and Sick Leave
Paid Holidays
Opportunities for Career Advancement
Tuition Waiver for Public College Courses
Training Opportunities
For benefit information available to State of Florida employees, go tohttp://www.mybenefits.myflorida.com
CONDITIONS OF EMPLOYMENT:
New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
The Department of Military Affairs is paid on a monthly basis.
This position is a Cooperative Agreement position.
As a CANDIDATE, you are required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
Must be able to obtain a completion of a favorable National Agency Check background investigation clearance.
NOTE
To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.
MINIMUM REQUIREMENTS:
A Bachelor’s Degree from an accredited University or College with a major in Finance, Accounting, or related field AND Two (2) years of professional experience in Finance, Budget Analyst, Financial Analysis, Financial Planning, Investment Banking, Money Managing, Commercial Banking, Credit Manager, Quantitative Analyst, or related field; OR
An Associate’s Degree from an accredited University or College with major coursework in Finance, Accounting, or related field AND Four (4) years of professional experience in Finance, Budget Analyst, Financial Analysis, Financial Planning, Investment Banking, Money Managing, Commercial Banking, Credit Manager, Quantitative Analyst, or related field; OR
A High School Diploma or equivalent AND Six (6) years of professional experience in Finance, Budget Analyst, Financial Analysis, Financial Planning, Investment Banking, Money Managing, Commercial Banking, Credit Manager, Quantitative Analyst, or related field
Must be proficient with Microsoft Office Software (Outlook, Excel, etc.)
Must be proficient with Quicken.
DUTIES AND RESPONSIBILITIES:
Maintains journals and accountant ledgers that include multiple transactions that require knowledge of methods and accounting procedures.
Managing revenue and liability projections.
Prepares fiscal analysis on execution and reimbursements for State and Cooperative Agreement accounts. Prepares routine monthly accounting statements involving multiple reports developed to account for various monthly expenses.
Manages spend plans coordinating with Operations Manager.
Performs analytical budget duties, analyzes prior year spending, formulates budget estimates, monitors & reconciles program spending, ensures full cost cover for allocated & reimbursed funds, prepares budget reports, assist in fiscal end closeout, responds to data call.
Utilizes automated systems to input review and analyze cost data for budget planning and execution, and communications budgetary issues with management, staff and external organizations, and provides recommendations for priorities for use of financial resources.
Prepares worksheets budget forms and statistical summaries needed to formulate budgets; tracks all personal service costs; examines cost incurred by various services and programs. Supports financial audit requirements by gathering appropriate documentation in response to audit requests and data call requirements.
Complete Modifications (MODs) which includes Managing spend plans and managing the cash flow, investments, divestments, and revenue projections of the assigned trust funds.
Maintains various spreadsheets, multiple Quicken accounts and ability to work within various State database programs. Makes recommendations for financial actions by analyzing accounting options.
Communicates with customers, venders and staff. Account for and balance financial transactions against system generated reports and customer requirements. Performs work to establish, maintain, correct and close financial accounts for current and prior fiscal years.
Reviews and interprets new and established directives, instructions, regulations and delegations.
Evaluates and integrates estimates and funding requests. Coordinates, develops and prepares the current year program and monitors and tracks obligations. Prepares, reviews and submits all vouchers being transmitted for payment by verifying documentation and requesting disbursements
Plans, develops and formulates budgets for assigned accounts. Performs full range of budget analysis in support of multiple appropriations.
Complete MOD’s (Modifications) which includes Preparing and processing budget amendments, preparing and developing the agency’s Legislative Budget Request, preparing/analyzing fiscal impacts for legislative bills and managing and tracking Salary and Benefits and Salary Rate.
Selects and enters budget information on a wide variety of related forms, schedules, and reports. Balance, reconcile and research as needed for assigned accounts. Maintains multiple bank accounts. Reconciles all accounts on a monthly basis, researches and corrects discrepancies.
Monitors and tracks obligations and expenditures of the annual budget for assigned appropriations.
Preparing and developing the agency’s Legislative Budget Requests.
Oversees and assists budget reporting for the division. Reviews and makes recommendations for the development of budget issues and budget amendments. Works collaboratively with programmatic staff to meet deadlines.
Investigates, assesses, analyzes, and provides innovative solutions for budget issues and/or problems in a timely manner.
Verifies that obligations and expenditures occur on a timely basis according to the annual plan and regulatory controls and are within amount programmed.
Monitors the condition of all budget entity trust funds, manages the department accrual reports for assigned trust funds and coordinates with division staff of related concerns for continued solvency.
Monitors and projects the Division’s salary and rate balances.
Data Entry.
All other duties as assigned that are vital to department budgetary operations, to ensure program compliance with organizational, state, and federal rules and regulations.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of the methods of data collection.
Ability to prepare financial statements and reports.
Ability to design and implement accounting systems.
Ability to analyze and interpret accounting data.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to utilize problem-solving techniques.
SPECIAL REMINDERS:
The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Gainsville