Major Job Functions
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Performing minor accounting duties
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Answering phone calls in a polite and professional manner
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
Will be managing both professional and personal tasks.
Required Skills and Qualifications
Bachelor’s degree preferred
1- 3 years of experience in
A team player capable of cultivating productive working relationships
Resourceful, positive, can-do attitude
Flexible, thrives in a fast-paced environment
Ability to pay attention to detail
Excellent organization and time-management skills
Ability to multitask
Basic understanding of frequently used computer software and programs, such as Microsoft Office
Strong work ethic and willingness to learn
Ability to maintain confidentiality of information related to the company and its employees
Proficiency in a second language such as Mandarin or Spanish is preferred