Well established construction company with an office location in Kissimmee is looking for a candidate responsible for overall account management of multiple contracts. Operating system is QuickBooks and must have masterly level in that system along with employment experience in general accounting duties. Position is available for immediate start. The position have many benefits like Monday-Friday schedule, paid time off, healthcare, dental, vision and 401k retirement plan. Bilingual English/Spanish is a plus, submit your Resume with Name, email and Phone number.
Job Description:
Responsibilities include but not limited to:
Job starts: Creates job starts in QB utilizing appropriate forms/templates. Utilize builder websites for verification processes which include verifying colors, options, pricing, square feet, and any change orders. The job distributed to the job starts with paperwork uploaded to Jobber. This includes any schematic plans which would assist the Field Supervisors. Email communication is essential when confirming any color selections. You are not to accept any verbal communication on color changes; they must be done in writing. You must check for option/color changes prior to uploading job starts and check for color changes during production. You must verify colors on any job start to assure you have not missed color changes or change orders. When jobs are on the weekly production schedule verification of any previous job starts completed and sent must be performed to assure, we have not missed any changes.
Purchase orders: Create Purchase orders in QB for subcontracted labor. PO’s will be created in advance with job start paperwork. The Account Representative will follow the daily schedule for both Orlando and Tampa, assigning and uploading purchase orders to Jobber. Attention to pricing, production progress, reissues, address locations and such must be completed carefully. Internal Purchase orders IPOs must have approval from management prior to generating.
Organizational: Must keep all homebuilder paperwork currently in production filed neatly and appropriately where any office personnel assisting in your absence can easily access the documentation needed. This also includes electronic copies following the company’s standard practices. Deviation from these filling systems makes uniformity an issue for anyone covering your role. You must use the appropriate coding as well in QuickBooks such as community codes and class codes.
Homebuilder Invoicing: Responsible for following homebuilder invoice schedules and submissions. All invoices must be completed in QuickBooks once work is scheduled to be performed. Knowing completion status from field supervisors/schedulers is of utmost importance and can be found in jobber.
Accounts Receivable: Collection of all service work, extra field work and production work. Invoices are generated according to work being scheduled and performed by our subcontracted and in-house labor forces. Each homebuilder has different guidelines for invoice submissions and payments which must be followed. Extra work orders need continual follow-up with the home builders to ensure proper documentation/Purchase orders are received prior to work being scheduled. We will not be able to collect change order work payments if we do the work first and then chase for the payment. Accounts Receivable will be monitored by you daily and will be reviewed with you by the office manager to ensure invoices will be paid within standard payment terms. Projecting payment receipts on a weekly basis to the office manager. This includes all manual and auto pay submissions.
Requirements: Intermediate or above proficiency in QuickBooks & Microsoft Office. Must be able to type, have excellent customer service and organizational skills and have an aptitude for numbers.
To apply: Reply to this post with your resume