We are seeking a dedicated and professional individual to join our team. This role is essential in creating a welcoming environment for our clients and visitors while providing exceptional customer support.
DUTIES:
- Greet and assist clients and visitors upon arrival, ensuring a positive first impression.
- Prepare invoices, reports, memos, letters, financial statements, and other documents.
- Open, sort, and distribute incoming correspondence.
- Perform general office duties, such as filing, ordering supplies, and performing basic bookkeeping work.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Orders and maintains supplies and arranges for office equipment maintenance.
- Complete various tasks associated with Human Resources Department, including but not limited to clerical duties, fielding employee questions and needs, and employee recruitment/hiring assistance.
- Maintain an organized filing system for client records and office documents.
- Provide administrative support including scheduling appointments, managing calendars, and coordinating meetings.
- Perform proofreading of documents to ensure accuracy and professionalism.
EXPERIENCE:
- Previous experience as a receptionist or in a similar front desk role is preferred.
- Proficiency in using phone systems and office equipment.
- Familiarity with administrative tasks and customer support practices.
- Strong attention to detail with excellent organizational skills.
- Ability to work collaboratively within a team while also being self-motivated.