Job Title: Field Project Coordinator
Department: Community Programs of Miami MoCAAD, including but not limited to: Community Screenings, Student Workshops, and other In-Person Events.
Reports To: Board Chair, Senior Data Scientist
Coordinates with: Digital Project Manager
Time Commitment: Up to 10 hours per week, with room for expansion
Rate: $20+ USD per hour (based on experience)
Location: Miami, Florida (Hybrid)
Role Overview:
Miami MoCAAD is seeking a proactive, organized, and self-managed Field Project Coordinator to coordinate and oversee on-ground execution of Miami MoCAAD’s workshops, screenings, and community engagement events. This role ensures smooth day-of operations and consistent follow-through on pre-event and post-event tasks, focusing on logistics, team coordination, and checklist compliance.
Key Responsibilities:
Pre-Event Preparation:
Coordinating and confirming schedule of workshops, screenings or other events
Coordinate pre-event logistics including community outreach, flyer/poster placement, and equipment checks.
Confirm venue setup requirements, technology needs, and on-site materials.
Conduct walkthroughs of the event venue 1–2 days prior to each event to check signage, posters, and setup readiness.
Communicate checklist items to assigned team members and ensure all tasks are completed on time.
Day-of-Event Management:
Arrive early for event setup and walkthrough.
Manage check-in process using tools such as Airtable and MoCAAD-provided mobile devices.
Ensure checklists and SOPs are followed for event flow, including VR setup, presentations, and community interactions.
Coordinate with team members to fill in any gaps and resolve any onsite issues.
Capture and upload event documentation including photos, attendance data, and post-event reports.
Post-Event:
Ensure all data and media assets are uploaded and organized in Airtable.
Provide feedback on event execution, noting any challenges or opportunities for process improvement.
Ensure post-event email thank you and survey is sent to attendees
Required Skills & Experience:
→ Proven experience managing logistics for community events, workshops, or screenings.
→ Strong organizational and project management skills; ability to self-manage without constant supervision.
→ Experience using digital tools such as Airtable, Google Workspace, Slack.
→ Comfort working with diverse communities and representing Miami MoCAAD in public-facing settings.
→ Availability for flexible scheduling, especially around key event dates.
Notes:
This role will start with a short paid beta project (8–16 hours) to assess fit before onboarding for longer-term work.
How to Apply:
If you're interested in applying, please follow the instructions below:
Email us at [email protected] with the subject line: "Application – Field Project Coordinator – [Your Full Name]"
In your email, include:
Your updated resume
A 1-2 sentence note about why this opportunity excites you
A 2-minute video introduction (Loom, Google Drive, or YouTube link) briefly sharing your:
Experience with field coordination or community logistics
Comfort with tools like Airtable or Google Workspace
Enthusiasm for working with diverse communities
Once we receive your materials, we'll review and reach out if you're selected for the beta test project phase (compensated at $20/hour).
Deadline to Apply: August 15, 2025