Join our dynamic team at Ice cream company in Miami, a thriving ice cream business renowned for its delectable treats and vibrant presence at events, restaurants, and festivals. We are currently seeking an experienced and detail-oriented Administrative Assistant Manager to play a pivotal role in our operations.
Responsibilities:
Database Management: Maintain and update our extensive database of clients, vendors, and contacts. Ensure accuracy and consistency in all records to facilitate efficient communication and business operations.
Event Coordination: Oversee the planning and execution of our participation in various events, including festivals, corporate functions, and promotional activities. Coordinate logistics, staffing, and equipment to ensure smooth operations and maximize our brand visibility.
Sales Support: Collaborate with the sales team to identify new opportunities for business growth. Research potential clients, venues, and markets to expand our reach and increase sales channels. Assist in developing strategies to penetrate new markets and strengthen relationships with existing customers.
Administrative Duties: Handle administrative tasks such as scheduling appointments, managing correspondence, and preparing reports. Support senior management with day-to-day operations, including budgeting, invoicing, and inventory management.
Problem Solving: Proactively address challenges and resolve issues that may arise in the course of business operations. Demonstrate resourcefulness and initiative in finding solutions to ensure the smooth functioning of the organization.
Qualifications:
Previous experience in administrative or assistant management roles, preferably in the food and beverage industry or event management sector.
Proficiency in database management software and Microsoft Office Suite (Excel, Word, PowerPoint).
Strong organizational skills with keen attention to detail and accuracy.
Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
Flexibility and adaptability to thrive in a fast-paced, dynamic work environment.
Proven ability to multitask and prioritize tasks effectively to meet deadlines.
A passion for the food industry and a creative mindset to explore new opportunities for business growth.
Join us in our mission to spread joy through our delicious ice cream creations and make a meaningful impact in the community. If you are a proactive and motivated individual with a passion for organization and innovation, we would love to hear from you. Apply now to become part of our team.