Executive Administrator

We are seeking a highly organized and proactive Executive Assistant to support the Senior Vice President (SVP), General Manager of Enterprise FX and Cross Border Solutions. The ideal candidate will be a detail-oriented professional with exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is critical to ensuring seamless operations and supporting the SVP in achieving strategic goals. Key Responsibilities:Scheduling and Calendar Management:Coordinate and manage the SVP’s calendar, including scheduling meetings, appointments, and travel arrangements.Ensure the SVP is well-prepared for meetings with necessary materials and information.Handle and prioritize all incoming meeting requests and adapt to changes as needed.Team Communication:Serve as a central point of contact for internal and external communications on behalf of the SVP and broader Enterprise FX and Cross Border Solutions team.Maintain communications process documentations, distribution lists, assets library and message archives in accordance with records management requirements.Draft, proo, and manage correspondence, reports, and presentations.Facilitate clear and effective communication within the team and across departmentsTravel Coordination& Expense ManagementArrange domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.Prepare travel documents, ensuring travel arrangements adhere to company policies.Address any travel-related issues or changes promptly.Prepare, submit, and manage expense reports for the SVP, ensuring timely processing and reimbursement of expenses.Event Planning:Plan and organize team events, meetings, on-site/off-site activities, and other company functions.Coordinate logistics, including venue selection, catering, audiovisual equipment, and attendee management.Ensure events run smoothly and efficiently.Team Building:Assist in organizing team-building activities and initiatives to foster a positive and collaborative work environment.Manage team recognition programs and assist in planning team celebrations and milestones.Operational Support:Provide general administrative support, including data entry, and record keeping.Assist with the preparation of reports, presentations, and other documentation.Assist broader team on an as needed basis and coordinate across other teams for back-up coverage as needed.Handle special projects and assignments as directed by the SVP.This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.