MEDICAL UNIT SPECIALIST - 60009475 Date: Jul 24, 2024 Location: MACCLENNY, FL, US, 32063 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 834059 Agency: Children and FamiliesWorking Title: MEDICAL UNIT SPECIALIST - 60009475Pay Plan: Career ServicePosition Number: 60009475 Salary: $33,760.00 - $54,092.40 Annually Posting Closing Date: 07/31/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility. NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY. TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. THIS IS AN ANTICIPATED VACANCY. This is a highly responsible and professional position that will serve as Medical Unit Specialist at the Northeast Florida State Hospital. T his position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. Specific Duties and Responsibilities include:
This position assists the Unit Director in the management and coordination of administrative and operational activities in a specialized psychiatric unit. Maintains a working knowledge of the hospital’s mission statement, vision, values, long term strategic objectives, annual business plan objectives, organizational structure and NEFSH Operating Procedures and Administrative directives. Treats customers, public and staff, with courtesy, respect, dignity, and presents a positive image to ensure optimum customer satisfaction.
Maintains leave records for the Unit, updating bi-weekly.
Completes audits to validate leave record with balances on the People First system.
Follows up on any discrepancies to ensure accurate accountability of all leave balances.
Provides documentation to Residential Services Unit Office upon request.
Aids in the reduction of controllable expenses through the monitoring of overtime throughout the week utilizing the hospital wide coverage reports.
Daily Duties include but are not limited to; accurately compiles census data from living areas and electronically imputs data no later than 8:30 a.m., compose agenda and record minutes from the morning meeting, file and maintain Face Check sheets, obtain incoming mail from the mailroom and maintain a mail log for resident's mail, submits work orders as needed, and complete CAR Forms as needed.
Provides an accurate Unproductive Report to the UTRD and Residential Services Medical Unit Specialist on Thursday of each week.
Maintains updated and accurate record of staff on FMLA.
Submits monthly report to UTR Director and Residential Services.
Maintains and submit the Morning Meeting Tracking Sheet to the Unit Director and AIS by the 10th of the month.
Compile and complete Discharge Report and submit electronically to Unit Director and AIS by the 10th of the month.
Collect and compile data for the USP to be completed by the 10th of every month.
Maintains the supply room on a weekly basis and orders supplies once a month or as needed.
Maintains accurate accounting of Unit Welfare Trust Fund, assisting in the preparation of the annual budget and submitting reports to Accounting within the designated time frames.
In coordination with UTRD, ensures quarterly budgets are spent as submitted.
Maintains a calendar of all meetings and appointments, informing Unit Director of all commitments.
Schedule appointments and meetings for the UTRD (Open Forum, etc…).
Answers the Unit's phone calls and cc: Mail Messages.
Ensures that all messages are delivered in a timely manner.
Assist Unit supervisory staff in the collection of relevant documents and the preparation and review of proposed disciplinary actions.
Monitors, tracks and ensures accuracy for all documents prior to submission to Residential Services Unit Office.
Completes and timely submits separation packets (including up-to-date leave audit) to Human Resources in compliance with Personnel Rules and Regulations.
Assist unit supervisory staff with preparation of Performance Evaluation System forms.
Maintains data base of unit staff, date performance expectations signed, performance evaluation completion dates and date the completed performance evaluation submitted to Human Resources.
Provides the UTR Director and Residential Services with written documentation of the dates upon request.
Provides support to the Unit's Continuous Quality Improvement projects by graphing data and providing visual displays in the format required by Project Manager in a timely and accurate manner.
Maintains updated and accurate record of all required training for staff within the unit.
Informs supervisory staff of individual's training needs two months prior to expiration date.
Submits monthly training percentage report to UTRD and Residential Services.
Performs other related duties as assigned by Unit Director.
Knowledge, Skills and Abilities required for the position:
Knowledge of record keeping procedures.
Knowledge of problem solving techniques.
Ability to plan, organize and coordinate activities.
Ability to utilize problem-solving techniques.
Ability to pay attention to details.
Ability to complete forms and reports.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Minimum Qualifications:
Four years of clerical and/or hospital experience.
College education from an accredited institution which can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
Preference will be given to applicants who have:
Experience in creating/maintaining a budget.
Experience in record-keeping.
Experience in planning, organizing, and coordinating events and activities.
Experience in creating and keeping an accurate inventory as well as ordering supplies.
Benefits of Working for the State of Florida:
Health insurance
Life insurance; $25,000 policy is free plus option to purchase additional life insurance
Dental, vision and supplemental insurance
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Nine paid holidays and one Personal Holiday each year;
Flexible Spending Accounts;
Opportunities for career advancement
Tuition waiver for public college courses
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
DCF EMPLOYMENT DISCLOSURES
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Jacksonville