About the Role & TeamThis position supports the Director and Planning Manager in Engineering Services. You would be responsible for supporting the day-to-day operational needs of the Resorts Engineering Services team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.This is a fully on-site role is based in Lake Buena Vista, Florida. Relocation will not be available for this position.You will report to the Director – Resorts Engineering Services.This is a Full-Time role.What You Will DoEvery day in this role is different! On any given day you might:
Thoughtfully handle complex calendars
Manage Travel & Entertainment expenses for your team
Proactively resolve issues and pitch in to help
Coordinate onboarding/offboarding of team members
Track team time off using Labor Reports in SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Prepare reports to be shared with leaders and stakeholders
Compose correspondence on behalf of leader
Schedule and host Zoom meetings which could include presentation sharing
Attend meetings to take notes as well as follow-up on action items
Prepare professional PowerPoint presentations
Ensure the executive is prepared for meetings and events
Handle highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Partner with department secretarial staff on office procedures, events, and office logistics
Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts
Monitor Craft Maintenance Council Overtime Equalization
Required Qualifications & Skills
3 years minimum experience in an administrative role
Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur
Generally tech savvy and willing to learn new skills
Professional and highly discreet while maintaining absolute confidentiality
Effective strong verbal and written communication skills
Ability to be pro-active, resourceful, flexible, and responsible
Ability to take initiative and anticipate needs
Extremely well organized and attentive to detail
Ability to partner effectively and work in a team environment
Demonstrated innovative thinking and problem-solving skills
Preferred Qualifications
Prior experience supporting at the Director level
Experience working with MyTime and Workday
Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement
EducationA high school degree or equivalent experienceAdditional InformationDisney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits .#DXFOS #LI-AK3 #DXMediaLocation: Lake Buena Vista,FloridaJob Posting Company: Walt Disney World ResortThe Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email [email protected] with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.