MUST HOLD THE FLORIDA COMMUNITY ASSOCIATION LICENSE (LCAM)
COMPANY OVERVIEW
At Vesta Property Services our philosophy is to provide a hands-on learning environment that utilizes one’s professional expertise and knowledge; in turn, you gain the exposure and experiences this industry has to offer! Vesta Property Services provides exceptional property management services to residential associations and developers across the state making us Florida’s most trusted community management company. Headquartered in downtown Jacksonville, Vesta has 15 offices and more than 1,000 employees throughout Florida. We are always looking for unique talent and leadership to help us grow within our industry.
SUMMARY
The Community Association Manager provides management, direction and leadership to ensure the property is maintained and operated in accordance with Vesta Management and are performed as stated, in the Management Agreement between the governing Board of Directors and Vesta Property Services. Community Association Managers are certified and licensed by the State of Florida for Community Association Management (CAM). Responsibilities include working closely with the association, Board of Directors and/or the developer to manage and operate the community, facilitate solutions to problems between communities and internal support staff. Complies with the provisions of Florida Laws and Statutes. Performs regular inspections for overall maintenance and repair and with a reference to violations and enforcement. Strong management skills, customer service skills and supervisory skills in support of the care and maintenance of the community or communities they service.
RESPONSIBILITIES AND DUTIES include the following:
Monitor collections with regard to Association Assessments
Approve all invoices outside the regularly budgeted items and submit for payment
Ensure correct coding for financial statements
Work with Board in the preparation of a yearly budget and monitor its adherence
Distribute the budget as required by governing documents and statutes
Knowledge of the purpose of financial reports (e.g. general ledger, variance, accounts payable, income statement, balance sheet)
Write routine reports and correspondence
Communicate clearly and be able to work with and present ideas to a variety of people including owners, tenants, the general public, Board of Directors, staff, contractors and service providers
Multi-task, embrace change, solve practical problems and deal with a variety of concrete variables
Monitor vendor performance to ensure adherence to contract responsibilities and duties. Coordinate with board for Proposals to ensure appropriate price and service levels. Obtain and file business licenses and insurance for all vendors
Draft and post Board Agendas prepare Board Packages, attend Board of Director meetings and record minutes.
Transcribe all board meeting and annual meeting minutes (as applicable).
Respond to requests from title/mortgage/real estate companies
Assist Maintenance Supervisor as needed with review of work orders and expedite as appropriate
Complete monthly inspections of the buildings, facilities, and grounds to insure vendor job performance and note violations of C&R's. Inspection reports will be included in the monthly management reports provided to the board.
Read and interpret documents such as safety rules, operation and procedural manuals, State Statutes affecting COA/HOA and corresponding condominium documents, by-laws and rules and regulations
Serve as liaison between the association/board of directors, legal counsel, and community association members
Document, submit and coordinate insurance claims
Know how to ensure contractor compliance with contract terms related to deposits, progress payments, retention and final payments
Supervise outside vendors and/or site employees as necessary
Compile all information for annual and budget meeting mailings
Administer all Association rules and regulations
Pose fixes, possible solutions, suggestions and recommendations for the board to consider, using resources available
Knowledge of the requirements for different types of meetings and elections
Prepare and submit a management report to the board
Respond to owner/resident inquiries
Identify and record violations of association restrictions, rules and regulations
Implement enforcement policies (e.g., rules, architectural controls) as directed by the association
Develop, establish and implement systems and controls to ensure maintenance needs are documents and completed
COMPETENCIES:
Financial Management.
Performance Management.
Ethical Conduct.
Attention to Detail.
Organized.
Leadership.
SUPERVISORY RESPONSIBILITY:
The Community Association Manager manages all employees and vendors of the associations they are assigned to and is responsible for the performance association management services.
WORK ENVIRONMENT:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS:
This is a largely sedentary role.
TRAVEL:
Daily travel is expected for this position.
QUALIFICATIONS:
2 to 5 years of experience.
LCAM designation.
PREFERRED EDUCATION:
Bachelor’s degree a plus but not required.
BENEFITS:
One of the many advantages of working at Vesta Property Services and its family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Vesta benefits are offered to full-time employees (30+ hours per week).
AAP/EEO Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DRUG FREE WORKPLACE
In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services employees and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.
OTHER DUTIES MAY BE ASSIGNED
The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.