Administrative Real Estate Assistant
Commercial Real Estate & Property Management Company in Naples
Established for 31 years in Naples, Florida
Our real estate company is currently looking for an experienced Administrative Real Estate Assistant to join our team. This position will require a current Florida real estate license , reliable transportation, be organized and task oriented with a positive attitude. Prepare WORD/PDF documents, letters, notices and any other correspondence requested by Team Management.
Able to follow instructions, answer telephone, set appointments and communicate with Clients, vendors, tenants and customers on the telephone, via email and U.S. Mail, as needed or requested by Team Management.
Not a Hybrid Position, you must work onsite in the Naples office.
Responsibilities and duties:
Use Office Phone and Email Correspondence with Clients, Tenants and Vendors
Maintain Calendar/Appointment for Management Team
Create Monthly Reports for Management Team and Email/Mail to Clients
Maintain/Update Client, Tenant and Vendor contact information lists
Maintain multiple filing cabinets for property management paper information
Maintain, prepare and complete lease files for Tenant information.
Prepare and address envelopes for postage machine for daily mail
Make copies and scan documents
Download invoices from company website
Qualifications and skills:
Florida Real Estate License
Florida Notary
Excellent written and verbal communication skills
Computer office skills require use of Office 365: Word, Excel, Outlook, Adobe
Able to complete administrative tasks with minimal supervision
Flexibility with multi-tasking
Be a team player
No weekends or Holidays: PAID “WEEKDAY” Holidays
Work Hours 9am-5pm Monday thru Friday
One week Paid vacation after one year
Experience: Minimum 5 years past experience as Professional Office Assistant or Administrative Assistant. References from past two employers
Background Check, Drug Test, Limited personal cellphone use during work hours, No internet personal use during work hours.
How to Apply:
Interested Candidates must submit their resume, cover letter and salary expectations to this posting.