Job Title: Office Administrator
Job Type: 1099 Employee
Hours: 10:00 AM to 2:00 PM, Monday to Friday (20 hours per week) Evening appointments upon request.
May change during Seasonal Months (November-April)
Compensation: $25 per hour
Location: Huntington Lakes
6398 Huntington Lakes Circle
Naples, Fl 34119
Job Description:
We are seeking a highly organized and efficient Office Administrator to join our team. The ideal candidate will have a minimum of 2 years of experience in office management and be proficient in Microsoft Office, Constant Contact, and QuickBooks or similar software. This role requires excellent communication skills, the ability to multitask, and the capability to handle quick thinking and resident inquiries effectively. The Office Administrator will be responsible for walk-up resident servicing and ensuring smooth office operations. Working closely with Management Company CAM and Maintenance Staff. Coordinate onsite vendor/contractor visits and projects.
Key Responsibilities:
Manage day-to-day office operations and ensure a well-organized and efficient work environment.
Utilize Microsoft Office, Constant Contact, Website Maintenance and QuickBooks (or similar software) for various administrative tasks.
Handle resident inquiries and provide exceptional walk-up resident servicing.
Communicate effectively using different communication applications.
Multitask and prioritize tasks to meet deadlines and manage time efficiently.
Managing and organizing office processes, including filing system, record keeping, creating a monthly calendar and ensuring the office is well maintained and organized.
Work closely with the homeowner association management company on finance transactions and troubleshooting community issues.
Qualifications:
Minimum of 2 years of experience as an Office Manager or in a similar role.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Docs, Constant Contact and QuickBooks or similar accounting software.
Website Maintenance
Strong communication skills, both written and verbal.
Ability to multitask and handle quick thinking in a fast-paced environment.
Excellent organizational skills and attention to detail.
Comfortable using different communication applications.
Ability to handle resident inquiries and provide exceptional customer service.
No Phone Calls Please