Proper Millwork is seeking a highly organized and proactive Office Manager to join our team and ensure the smooth operation of our office functions.
Position Overview: As the Office Manager, you will play a pivotal role in the daily operations of our cabinet shop by handling administrative tasks, coordinating office activities, and supporting both our production and sales teams. Your organizational skills and attention to detail will help maintain a productive and efficient work environment.
Key Responsibilities:
Administrative Support: Provide administrative support to management and staff, including scheduling meetings, managing correspondence, and preparing reports.
Office Operations: Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized workspace.
Customer Service: Act as the primary point of contact for clients, answering phone calls, responding to emails, and addressing customer inquiries or concerns.
Scheduling: Coordinate appointments, meetings, and project timelines. Manage the calendar for the shop and ensure all deadlines are met.
Documentation: Maintain accurate records of project documentation, contracts, and client communications. Organize and file documents in both physical and digital formats.
Financial Duties: Assist with invoicing, billing, and bookkeeping tasks.
Communication: Liaise between the production team and clients to facilitate smooth communication and ensure client satisfaction.
Qualifications:
Experience: Minimum of 10 years of experience in office management or administrative roles. Experience in a manufacturing or construction environment is a plus.
Skills: Excellent organizational and multitasking skills. Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook).
Communication: Strong verbal and written communication skills. Ability to interact professionally with clients, vendors, and team members.
Attention to Detail: High level of accuracy and attention to detail in all tasks and documentation.
Problem-Solving: Proactive problem-solving abilities with a focus on improving office processes and efficiency.
Please provide your contact information when replying to the post. No candidates will be considered without contact information.