Full job description MUST SPEAK SPANISH & ENGLISH
full-time administrative assistant with growth opportunities available. The ideal candidate for this position is a self-starter who is able to multitask, loves to learn and is able to successfully manage various duties. We are looking for someone who is computer savvy, organized, proficient with Permit Process, and a team player.
MUST SPEAK SPANISH & ENGLISH
Job Duties: Window Permitting
Scheduling Inspections
Order Materials
Scheduling Measurements
Installation Dispatcher
Answer all incoming calls
Schedules all estimates
Field Calls for Job coordinators/office & field staff
Monitor emails and respond as needed
Support administration with client follow-up
Create sales packets/folders
Develop various sales and service operating reports for management's analysis
Support and maintain office book of business and tracking of sales consultant
Prepare marketing materials such as mailers for distribution and presentation materials for clients
Monitor sales team materials/literature/tools and sales maps
Process proposals and coordinate tickler system for all proposal follow-ups
Process permits
Type memos, letters, and other correspondence
Process warranties upon job completion
Support maintenance of CRM database
Update and maintain accounts/bid/service calendars
Process Accounts Payable and Accounts Receivable
Manage computer updates, clean ups, and back ups
Order and maintain supplies for field office
Support day-to-day office building maintenance issue, including lights, mail, copy, printer, etc.
Job Requirements:
Must be proficient in Microsoft Suite word/excel/power point
Must have construction background
Knowledge in sales a plus
Knowledge in real estate a plus
Knowledge in construction Facilities/Service a plus
Knowledge in permitting processes a plus
Knowledge of quick books a plus
Must have strong attention to details
Must have valid Florida Driver's License
Must have dependable transportation
This is an excellent opportunity for an organized and detail-oriented individual to join our team as an Administrative Assistant.
-MUST SPEAK SPANISH & ENGLISH-
Please note that only qualified candidates will be contacted for an interview. Thank you for considering this position.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Expected hours: 40-50 per week
Pay is Based upon Skill Sets & Experiences