Job description
Skills
Additional skills which may benefit anyone considering a job as an administrative assistant include:
Be thorough and pay attention to detail
Able to work well with others
Able to work on your own
Sensitivity and understanding
Flexible and open to change
Excellent verbal communication skills
Customer service skills
Able to use a computer and the main software packages competently
As an administrative assistant, you will be responsible for helping the smooth running of the business by ensuring filing and documentation is kep up to date. Duties may include using specialist computer software and understanding the requirements of the business you are working in. You could also be required to be customer-facing - via email, phone.
The job role of an administrator involves the following duties:
Preparing, organising and storing information in paper and digital form
Dealing with queries on the phone and by email
Greeting visitors at reception
Managing diaries, scheduling meetings and booking rooms
Arranging travel and accommodation
Arranging post and deliveries
Taking minutes at meetings
Typing up letters and reports
Updating computer records using a database
Printing and photocopying
Ordering office supplies
Maintaining office systems
Liaising with suppliers and contractors
Liaising with staff in other departments, e.g. finance, HR
Working in an office.