SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000315 Date: Dec 16, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 842984 Agency: Department of TransportationWorking Title: SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000315Pay Plan: Career ServicePosition Number: 55000315 Salary: $41,677.38 - $53,935.44 Posting Closing Date: 12/20/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 422 / Financial Services OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Valeria Harden CONTACT PHONE NUMBER: (954) 777-4182 CONTACT EMAIL ADDRESS: [email protected] ANTICIPATED BI-WEEKLY HIRING SALARY: $1,885.85 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Coordinate all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct. Research any problems and take corrective action as necessary.
Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350030-010-f, by verifying and validating approved transactions for payment in the Florida Accounting Information Resource (FLAIR) system and applying credits against the same account code and category.
Assist with payroll transactions such as terminations, warrant cancellations, salary certification, on demand, leave adjustments and other adjustments. Review Payroll Exception Reports and process corrections as required. Activities are to include, but are not limited to, monitoring and taking appropriate action on all available payroll related reports (i.e. over/under report, missing timesheet report, Leave Without Pay report, etc.). Determine and take the necessary corrective actions. Process Time Sheets and Leave corrections, retroactive pay adjustments and the collection of overpayments. Communicate payroll issues and resolve payroll problems with Central Office and the Bureau of State Payrolls.
Audit electronic contract invoices and review new contracts, processed in the Consultant Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
Maintain a database of cellular phones in district District Four and ensure compliance with the department procedures for acquisition of communication devices. Coordinate the purchase and delivery of cellular and update the statewide database for communication devices. Resolve issues with service providers. Account for the receipt and disposal of surplus cellular phones.
Reconciles contracts for close-out and at completion of reconciliation, provides a write-up detailing discrepancies and contractual findings to the Contract Office.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Assist the Financial Services Manager with administrative tasks. Duties include but not limited to preparing personnel related functions such as recruitment, advertisements, downloading of applications, scheduling interviews and assembling the hiring package.
Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of accounting principles, practices and procedures; Knowledge of an accounts payable system and payment processing; Ability to work independently and prioritize work assignments to meet deadlines; Ability to communicate effectively orally and in writing; Skilled in auditing; Knowledge of contract terminology and statutory regulations; Skilled in organizing records, handling multiple tasks, and handling interruptions; Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures; Ability to deal with internal and external customers in a prompt, professional and courteous manner; Ability to review documents for accuracy and completeness; Ability to work timely and accurately under pressure and handle difficult situations; Ability to work in a team environment with shared tasks.
MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university plus one year of professional business work experience. Professional business work experience can substitute on a year-for-year basis for the required college education.
AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.
A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: FORT LAUDERDALE, FL, US, 33301 Nearest Major Market:Fort LauderdaleNearest Secondary Market:Miami