Our company has a family atmosphere and is enthusiastic and productive. If you possess a strong sense of enthusiasm, a diligent work ethic, and a readiness to embrace new challenges. Our president needs a top-notch assistant who is a great problem-solver and takes pride in getting things done. Our team greatly values collaboration, innovation, and a positive mindset, and we are actively searching for someone who embodies these principles. If this description resonates with you
Key Responsibilities
- Maintain accurate financial records, including accounts payable/receivable and general ledger entries.
- Enter new customer information
- Process invoices, purchase orders, expense reports, and payments in a timely manner.
- Deposit checks, reconcile bank statements and prepare monthly financial reports.
- Manage payroll processing and employee records.
- Track Use and Sales Tax and pay taxes on time
- Pay bills
- Keep vendor documentation up to date
Shipping and receiving:
- Take the lead on kit shipping including printing protocols, assembly and record usage
- Ship products domestically or internationally including document generation and tracking
- Manage incoming shipments including categorization, paperwork and internal notifications
Administrative Support:
- Provide general administrative support, including answering phones, managing correspondence, and scheduling
meetings.
- Organize and maintain physical and digital filing systems.
- Assist with HR functions such as maintaining personnel records.
Qualifications:
- Proven experience as a bookkeeper or in a similar financial role.
- Strong understanding of basic accounting principles and financial reporting.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Effective communication skills, both verbal and written.