Administrative Assistant
Busy Yacht Brokerage located in Miami Beach has immediate opening for Administrative Assistant. This is the perfect position for the multitasker who enjoys a fast-paced environment, excels in customer relations and enjoys social media. Candidate will work directly with the Executive and Management teams. Experience in marine/yacht transactions or similar fields helpful.
Skills required:
+ Ability to read, write and speak English at a professional level
+ Excellent oral and written communication skills
+ Answering of incoming telephone calls and inquiries
+ Scheduling showings
+ Management of Calendars
+ Greeting of clients, brokers and vendors
+ Scheduling of appointments
+ Document preparation
+ Proficiency in Word, Excel, Outlook and Quickbooks
+ Proficiency in accounts payable and receivable
+ Excellent Customer Service and Communication
+ Knowledge of marine and/or legal terminology helpful
+ Knowledge of Yacht Closer software and Marine MLS (Boat Wizard, Yatco, IYBA) services helpful
+ Perform research of marine/yacht markets
+ Experience with multi-listing service helpful
+ High level of organization and professionalism
+ Detail oriented
+ Knowledge of social media platforms including Facebook, Instagram and YouTube
+ Excellent time management skills
+ Ability to multi-task
+ Ability to work under pressure
+ Ability to work independently
+ Ability to track and meet deadlines
+ Ability to handle confidential information with discretion
+ General Administrative tasks, as needed
+ Flexibility to work outside regular business hours, if necessary
+ Minimum 2-year professional general office experience
This company is open 365 days a year. General office hours are 9 am to 5 pm daily/40 hour work week.
Some weekend and holiday work will be required as part of this position. This is a long term IN OFFICE position.
Starting pay $18-$23/hr depending on experience and skills.
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