We are a top high ranked Landscaping Company in South Florida, currently seeking a motivated and detail-oriented Accounts Payable Specialist to join our accounting team at our Main Office in Boca Raton. This fully onsite role is responsible for managing invoice processing, handling vendor payments, and maintaining accurate financial documentation.
Job Summary:
The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.
Supervisory Responsibilities: None.
Direct Report: Financial Controller Duties/Responsibilities:
Complete accounts payable process into Acumatica Accounting Software.
Recording all company expenses (services and materials), including Credit Card transactions, ensuring accuracy on invoices received and expense accounts assigned
Follow up with invoice approval process based on Purchase orders and record all vendor invoices for payment
Process vendor payments as directed
Process new vendors into the system, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
Review the notes payable records and update the Debt schedule monthly
Keep vendors informed about payments and follow up as required
Assist with accounting records and ledgers by reconciling monthly statements and transactions
Other related duties as assigned.
Required Skills/Abilities:
Must be reliable and extremely trustworthy
Detailed oriented
Ability to handle a high volume of transactions with accuracy and follow up
Vendor relationship and customer service at all levels
Must be proficient in Microsoft Office and other related programs
Excellent organizational skills and attention to detail
Ability to maintain confidential and meticulous records
Pivot Tables knowledge a plus
Acumatica Accounting Software is a MUST
Aspire Software knowledge is preferred not required
Tasks:
Code and process invoices in Acumatica
Ensure invoices are properly coded.
Monitor and respond to messages in the AP department email inbox.
Process vendor payments. (Credit card, ACH and Checks)
Communicate with vendors via phone or email
Reconcile and process vendor invoices with Statements
Support additional AP functions as needed.
Education and Experience:
Business or Accounting degree preferred – experience in lieu of education is considered
Certified Accounts Payable Professional (CAPP) certification preferred not required
Qualifications:
Minimum 2 years of accounts payable or related experience
High school diploma or equivalent required
Bachelor’s degree not required
Intermediate Excel skills required
Experience with Accounting Software Acumatica is highly preferred but not required
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Physical Requirements:
Office environment
Working hours – 40 week – M-F from 8 to 4:30 pm ½ lunch