Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/EReRecruitingApplyforaJob.pdf) . CORE JOB SUMMARY The Sr. Contract Specialist (Contract Administrator) aids in the preparation, negotiation, and management of contracts to ensure compliance with contract terms, conditions, expectations, and performance. The incumbent provides direction and work to assigned department staff, as applicable, serves as a consultant to management, and performs more complex work associated with contract services for the University.CORE JOB FUNCTIONS
Acts as the department expert on contracting issues.
Prepares or assists with preparation of bids, specifications, and contractual provisions.
Provides oversight for contract compliance.
Serves as the liaison between the University and contract vendors.
Conducts contract analysis and supports modifications to contracts as needed.
Advises on the creation of policies, procedures, and clauses to conform term language to improve efficiency and effectiveness of the contract development process.
Works with the legal department as needed to conform term language and draft complex contracts and agreements.
Utilizes price and cost analysis techniques to support the development of cost-related sections of solicitation documents.
Reviews or develops solicitation documents to ensure maximum competition.
Researches, reviews, and remains abreast of federal, state, and local laws and developments in areas related to assigned contract categories.
Maintains detailed tracking and compliance documents. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONS Education:Bachelor’s degree in relevant fieldCertification and Licensing:Not ApplicableExperience:3 or more years of relevant work experience in project management, contract compliance and vendor performance management.Knowledge, Skills and Attitudes
Excellent verbal and written communication skills.
Skill in collecting, organizing, and analyzing data.
Ability to recognize, analyze, and solve a variety of problems.
Ability to exercise sound judgment in making critical decisions.
Ability to maintain effective interpersonal relationships.
Proficient in MS Office.
Knowledge of construction contracts.
Strong organizational, planning, time management and analytical skills.
DEPARTMENT ADDENDUM (specific to Facilities Operations & Planning)Department Specific FunctionsManage the daily operations of the business contract process, including preparing, analyzing, tracking, and modifying contracts; ensures attention to detail and accuracy; serve as primary advisor to Facilities Operations & Planning and Office of General Counsel for issues regarding internal and external parties questioning contract compliance issues.Collaborate with Director of Finance, Facilities Operations & Planning and appropriate Departmental leaders to ensure contracts are properly funded. Administration of contracts to ensure that the documents adhere to good business and financial practices within the University; prepares, monitors and reviews contract documents, including notices, termination letters, and memorandums summarizing budget requirements; notifies Executive Director, Finance regarding required adjustments.Collaborate with Facilities Operations & Planning and in-house general counsel on business contracts requiring programmatic and/or legal review; ensure compliance with contract requirements, including risk management and corporate legal compliance. Review and assist with deliverables and/or scope of work for services.Maintains and operates an accurate department-wide contract tracking and contract management system; communicates with contract holders and purchasing department to initiate contract renewal actions.Assures accuracy and appropriateness of contract text and attachments.Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal clients about contractual issues.Review contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal.Stays up-to-date with legislative changes and coordinates with the Office of General Counsel as Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.Monitors all contract expiration dates and insurance expiration dates, updating when needed.Maintains an organized system of physical and digital records.Leads change management efforts across Facilities Operations & Planning.Develops metrics and reports regarding vendor performance management.Performs other duties as assigned or required.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:A10The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.