SENIOR CONTRACT MANAGER - 55005260 Date: Aug 14, 2024 Location: CHIPLEY, FL, US, 32428 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 835385 Agency: Department of TransportationWorking Title: SENIOR CONTRACT MANAGER - 55005260Pay Plan: Career ServicePosition Number: 55005260 Salary: $58,248.88 - $75,380.91 Posting Closing Date: 08/19/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 312 / Maintenance Contracts OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Jennifer Williams CONTACT PHONE NUMBER: (850) 330-1592 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION:
Performs highly advanced engineering work with independent judgment, including managing, monitoring and analyzing the Maintenance contracts program for the District. Manages all District Maintenance let contracts, creating and managing pending contract files. Performs timely execution on Maintenance contracts and reflects accuracy on accounting of contract funds. Schedules and monitors the District Contracts Letting Plan. Coordinates with the District Maintenance Contracts staff on specification package development and preparation. Oversees and reviews all specification packages submitted by Operations Centers to ensure compliance with contractual administrative practices and procedures. Reviews specification packages in-depth and obtain a high level of understanding of the intent of proposed contract and all work required to the extent of being able to offer suggestions and recommendations to the submitting Operations Center to produce the most efficient and effective contract. Examines modified specifications package closely to ensure all aspects are provided. Ensures the work to be included in the contract is adequately described by documents evaluated. Writes/creates and obtains approvals for one or more Maintenance Special Provisions (MSP) to detail work. Reviews and analyzes detailed cost estimates to ensure all applicable pay items are contained within the contract and unit prices and quantities are appropriate. Submits bid packages to District Contracts before their letting deadline. Prepares for and attends Technical Review Committee meetings by researching, analyzing, using good judgment and experience to determine possible reasons for discrepancies and irregularities in the bid review. Analyzes need for Supplemental Agreements, Time Extensions, and Renewal requests.
Coordinates with the District Maintenance Contracts Administrator in the development of the Maintenance Contract Work Program. Processes coding sheets and inputs change requests in the electronic Work Program Change Request (eWPCR) system. Ensures targets are balanced within all Maintenance contract funding types in accordance with Central Office Work Program. Notifies appropriate personnel of budget transfers from other Districts. Reviews and becomes knowledgeable regarding annual Work Program Instructions. Researches/investigates most efficient and effective programming of Maintenance contract funds. Completes the Annual Gaming Process in a timely manner.
Coordinates with the District Maintenance Contracts Administrator in developing and monitoring the Operations Centers' Share of Contract Funds and the Annual Contract Letting Plans. Develops each Fiscal Year Contract Plan, analyzing and making necessary changes, monitoring and tracking funds, coordinating and communicating with each Operations Center. Establishes and monitors performance goals and analyzes the production goals and unit prices.
Provides technical advice and responds to inquiries relating to the program. Supervises employee in the preparation of specifications, special provisions, supplemental agreements, memorandums of agreement for contracts and local governmental agencies for performance of specific maintenance functions.
Provides guidance and training to the Operation Centers' contract personnel regarding specification package development, Gaming reports, invoicing issues, pay item research, troubleshooting, and requests for new pay items.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of maintenance contracts; Work program and the gaming process; Skill in applying procedures to work assignments; Skill in creating spreadsheets in excel and documents in word; Skill in working in the financial management system; Skill in providing customer service; Skill in organizing records and handling multiple tasks and interruptions; Skill in planning and organizing work assignments; Skill in communicating effectively, both verbally and in writing; Skill in communicating technical and legal information effectively, both verbally and in writing; Ability to interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology. Ability to analyze and resolve problems using plans, specifications, contract documents and engineering judgement. Ability to negotiate with contractors and municipalities; Ability to develop training plans and materials and to communicate training materials to technical and non-technical staff; Ability to supervise.
MINIMUM QUALIFICATIONS:
High School Diploma or Certificate of High School Equivalency and 24 months contract management experience or an associate’s degree
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Panama City