ADMINISTRATIVE ASSISTANT I - 80081051 Date: Jun 3, 2024 Location: BRADENTON, FL, US, 34205 PALMETTO, FL, US, 34221 VENICE, FL, US, 34292 SARASOTA, FL, US, 34243 BRADENTON, FL, US, 34203 SARASOTA, FL, US, 34234 BRADENTON, FL, US, 34212 LARGO, FL, US, 33778 APOLLO BEACH, FL, US, 33572 BRADENTON, FL, US, 34208 LARGO, FL, US, 33777 ARCADIA, FL, US, 34266 ARCADIA, FL, US, 34265 ARCADIA, FL, US, 33821 LARGO, FL, US, 33771 LARGO, FL, US, 33773 WIMAUMA, FL, US, 33598 SARASOTA, FL, US, 34239 TERRA CEIA, FL, US, 34250 ENGLEWOOD, FL, US, 34223 SARASOTA, FL, US, 34236 ELLENTON, FL, US, 34222 ENGLEWOOD, FL, US, 34295 PALMETTO, FL, US, 34280 RUSKIN, FL, US, 33570 PALMETTO, FL, US, 34220 LARGO, FL, US, 33770 SARASOTA, FL, US, 34241 MYAKKA CITY, FL, US, 34251 VENICE, FL, US, 34285 NORTH PORT, FL, US, 34287 ENGLEWOOD, FL, US, 34224 ZOLFO SPRINGS, FL, US, 33890 SARASOTA, FL, US, 34232 BRADENTON, FL, US, 33870 SARASOTA, FL, US, 34285 VENICE, FL, US, 34293 SARASOTA, FL, US, 34237 SARASOTA, FL, US, 34240 GULFPORT, FL, US, 33707 LARGO, FL, US, 33774 SARASOTA, FL, US, 34231 PINELLAS PARK, FL, US, 33781 SARASOTA, FL, US, 34233 BRADENTON, FL, US, 34211 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 830126 Agency: Juvenile JusticeWorking Title: ADMINISTRATIVE ASSISTANT I - 80081051Pay Plan: Career ServicePosition Number: 80081051 Salary: $1,356.00 Bi-weekly = $16.95 Hourly Posting Closing Date: 06/17/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation’s veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time. ATTENTION CANDIDATES To be considered for a position with the Florida Department of Juvenile Justice: All fields in the Candidate Profile must be completed (a resume will not substitute for information required on the Candidate Profile). Full Work history, duties and responsibilities, hours worked, supervisor’s name, supervisor’s work number, and formal education fields, etc. must be filled out to determine qualifications for this position. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Manatee Regional Juvenile Detention Center, 1803 5th St. W., Bradenton, Florida 34205 Contact Person: Lisa Arent – [email protected] Minimum Biweekly Rate of Pay: $1,356.00 Bi-weekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.) POSITION DESCRIPTION: This position is located in a detention facility and handles facility level fiscal matters. Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes. Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures, maintains purchase requisitions/purchase order files, catalogs, and state contracts. Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files. Acts as purchasing liaison between the facility and the regional office. Handles vendor inquiries and complaints. Receives, reviews, and prepares facility correspondence’ and handles mail. Performs administrative support functions for facility administration as directed. This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law. Performs other related duties as required. MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: A high school diploma or its equivalent. Knowledge of bookkeeping principles and practices. Knowledge of basic arithmetic. Knowledge of office procedures and practices. Knowledge of basic filing practices. Ability to perform basic arithmetical calculations. Ability to maintain fiscal records. Ability to organize and file materials. Ability to review fiscal data for accuracy and completeness. Ability to post, balance and reconcile fiscal records. Ability to compile fiscal data. Ability to work independently. Ability to communicate effectively. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program. PREFERRED QUALIFICATIONS: One year of bookkeeping or clerical accounting experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience. A valid driver's license. Successful completion of a background and drug screening is a condition of employment. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:SarasotaNearest Secondary Market:Bradenton