Office Assistant for Construction Company
Must Speak Spanish Fluently
Location:Remote but local to Northern Virginia.
Employment Type: Full-Time
Salary: Competitive, based on experience $31,000 - $46,000
About Us:
Construction firm specializing in residential remodeling. We pride ourselves on delivering high-quality projects on time and within budget. We are seeking a reliable and organized Office Assistant to join our dynamic team and support our administrative operations.
Job Summary:
We are looking for a detail-oriented Office Assistant with at least 1 year of office experience to handle a variety of administrative tasks. The ideal candidate is bilingual in English/Spanish, punctual, possesses excellent communication skills, and thrives in a fast-paced environment. This role is critical to ensuring smooth office operations and supporting our team in delivering exceptional results.
Key Responsibilities:
- Answer and direct phone calls professionally, addressing inquiries or routing them appropriately.
- Assist with billing processes, including preparing invoices and tracking payments.
- Schedule appointments, meetings, and project deadlines using digital tools.
- Take accurate notes during meetings and follow through on action items.
- Perform general administrative tasks, such as filing, data entry, and document preparation.
- Communicate effectively with team members, clients, and vendors.
- Maintain organized records and ensure confidentiality of sensitive information.
- Use computer skills to manage emails, spreadsheets, and office software efficiently.
- Follow directions and prioritize tasks to meet deadlines.
Qualifications:
- Minimum 1 year of office experience performing administrative tasks.
- Strong phone skills and professional communication, both verbal and written.
- Proven ability to practice active listening and take detailed notes.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
- Knowledge and proficient in QuickBooks.
- Excellent organizational skills and attention to detail.
- Punctual and reliable with a strong work ethic.
- Ability to follow directions and adapt to changing priorities.
- Experience in billing or basic bookkeeping is a plus.
- Construction industry experience is preferred but not required.
Why Join Us?
- Opportunity to work with a supportive and collaborative team.
- Competitive salary and paid time off.
- Growth potential within a reputable construction company.
How to Apply:
Please submit your resume and a brief cover letter outlining your relevant experience. Applications will be reviewed on a rolling basis.
Our firm is an equal opportunity employer. We value diversity and encourage all qualified candidates to apply.