A Rockville, Maryland based firm, is seeking experienced, self-motivated candidate to work on-site office in Rockville, Maryland This is not a remote position. We are a Drug Free Workplace. We have a part-time opening and are seeking professional administrative assistant part-time permanent job. Three (3) days a week. This is a in person you are searching for a part-time job, please send your resume for immediate consideration.
JOB DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
Proficiency in English written and reading required.
Answer phones, respond to telephone and email inquires.
Assist Bio-Haz Manager with data entry into system database for scheduling pickups.
Filing, sorting, and maintaining hard copy files.
E-Documentation maintenance (copy, scanning, pdf merging, naming, etc.)
Assist new clients regarding setting up service agreements
Type driver route sheets, service agreements, and miscellaneous memos.
Print out tracking forms using a database system, type driver route sheets based
on daily appointments.
Scheduling appointments for call – in customers
Make confirmation phone calls for next day appointments or use Microsoft outlook to type email confirmations.
Print out schedules for the drivers daily and place in their folders
Assist with billing the tracking forms.
Provide Admin support to other office staff as assigned
24 hours a week position
Requirements:
Proven experience as administrative assistant
Positive, professional demeanor
High School graduate or GED equivalent is required
Excellent communication skills via phone, written and in person
Exceptional customer services skills
Attention to detail & organization
Effectively self-manage time & productivity
QuickBooks experience
Proficiency in Microsoft office (Access, Word, Excel, Outlook)
Knowledge of office equipment (Copier, fax, printer, scanner)
Knowledge of database entry
Knowledge of Adobe Acrobat
Ability to work in a team-oriented, collaborative environment
Understanding of the organization’s goals and objectives