The onsite, full-time Program Assistant will assist in the administrative aspect of programs that will greatly improve and/or increase our organization’s services to the community and relationships with our vendors and other stakeholders. As part of this, the Program Assistant will help program staff with year-round rebuilding projects. The position reports to the Director of Programs. Hours: Mon-Thurs, 8am-5pm or 9am-6pm. $40,000-$45,000.
How to Apply:
Interested candidates must submit their cover letter and resume to Candy Cook Vance at [email protected].
Position will remain open until filled. Please note that we do not accept phone calls.
Principal Duties and Responsibilities
Conducting client intake processes with care and efficiency.
Providing excellent customer service and communications to our community members.
Accurate and timely database entry to support program operations and budgets.
Attend worksite projects, as needed.
Enter data to create “Scopes of Work” for projects and task sheets for volunteer project days into Salesforce
Create Folders on the OneDrive for each Client – to include Documents, Invoices & Photos
Communicate and schedule skilled trades/vendors /home assessments
Approve all Invoices submitted by Vendors on Bill.com
Coordinate follow-up of projects as needed
Assist with logistics of year-round rebuilding project days
Assist with answering phones, emails, and written communications as needed
Pull project reports from SalesForce
Research and/or order project materials
Maintain all funding budgets
Other duties as assigned
Minimum Qualifications Required
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Commitment to our mission of realizing communities and improving lives.
Strong verbal and written communication skills.
Positive attitude required.
Able to lift up to 30 pounds.
Reliable transportation a must