Vacancy caducado!
Executive Assistant Job Description
Position Overview: Cultured Space is seeking an executive assistant. The executive assistant will work 20-40 hours per week, Monday - Friday, supporting the front and back end of our business, including scheduling client calls, social media management, website management, file management, and ensuring our staff is supported.
About Cultured Space: Here at Cultured Space, we believe in creating a mental health practice that prioritizes affirming therapeutic practices for people of all identities (BIPOC, LGBTQIA+, etc.). We recognize the harm that numerous systems of oppression have inflicted upon numerous communities. Thus, our mission is to engage clients who are seeking mental health support and healing in a virtual space that holds a person in their whole context. Our vision is to uplift a person and provide them with skills that increase flexibility and help them see their own strengths. Even virtually, we are a dynamic, collaborative team who values mental health, cultural humility, and collaboration to contribute to healing.
Our Values: Cultured Space lives by values that guide who we are as a team and how we present to our communities. We hire staff who bring these values to life.
Creating strong relationships: Building strong, meaningful relationships is a basic need for all of us. We value building relationships within our community and helping our clients do the same.
Investment in quality: We’re committed to providing the best atmosphere for our clients and our team. We encourage continued education for our clinicians through evidence-based practices so clients can feel safe knowing their therapist is always growing in their skill.
Promoting inclusion: We promote hiring clinicians of varying backgrounds, beliefs, and specialties to better serve the diverse and unique experience of our clients. It’s also important that our office promotes a foundation of diversity, equity, and inclusivity in its culture and practice.
Duties/Responsibilities:
Manage scheduling client private session links.
Act as liaison between practice clinicians and clients.
Intake coordination (making and receiving phone calls)
Manage proper documentation for new and existing clients.
Manage social media and website pages to ensure relevant topics related to cultural identity, cognition and psychoeducation are posted regularly.
Write blogs that are psychoeducational or relevant to different cultural identities and cognitive health on a weekly or biweekly basis.
Regular and reliable attendance to work is required.
Attend mandatory staff meetings and training as directed by Cultured Space.
Other duties may be assigned.
Qualifications and Skills:
Align with Cultured Space mission, vision, and values.
Highly motivated, organized individual who is able to work effectively with minimal supervision
Ability to work in a highly ambiguous environment
Strong analytical skills and demonstrated ability to improve processes
Exceptional written, verbal, and interpersonal communication skills
Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
Strong organizational skills.
Experience in working with Instagram, Facebook, and other social media accounts.
Experience/willingness to learn basic website design via Wix.
Experience in working in a mental health field (preferred).
Experience in working with EHR systems (preferred).
Enthusiasm for making creative and interactive content.
This position is not right for you if you’re:
Someone who has difficulty with working remotely and in an all-virtual environment.
Someone with limited understanding of cultural identities (BIPOC, LGBTQIA+) or forms of oppression (racism, homophobia, transphobia, sexism, sizeism, ageism, etc.)
Someone who struggles with time management and prioritization of tasks.
Someone who often needs direction in order to complete tasks.
Someone who struggles with organization.
Someone who has difficulty communicating concerns as they arise or as they are anticipated.
Someone with difficulty or minimal interest in creating content relevant to our values.
Vacancy caducado!