Superior Skilled Trades is seeking an Administrator Assistance for a Construction project in Norwich, CT.
PAY: $22-$28/hour (based upon experience)
HOURS: 40
SCHEDULE: 7:00am – 3:30 pm (Mon-Fri)
START DATE: 05/01/2024
Duration: 1 Year
We are looking for an Administrator Assistance who is self-motivated, goal-oriented, and a great communicator who can work effectively within a team. The successful candidate will work alongside the Site Superintendent and assist in daily project activities relating to plumbing, electrical, and structural scopes of work to ensure a steady and efficient workflow.
Responsibilities:
Meetings
Organize and attend construction meetings, secure meeting rooms, generate and print agendas and sign in sheets, attach 6-week look-ahead, coordinate catering if necessary, and document and disperse minutes
Forms, Photos, and Documentation
Prepare correspondence for Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but not limited to: Project schedule, memos, and request for information (RFI), transmittals, submittals, commencement, delays, and substantial completion letters
Edit, scan, and electronically file PDF documents (plans, sketches, notes, schematics, etc.) for future access
Assist project managers with tracking the following items: RFI's, Submittal's, Issue Tracking, Change
Orders, Bids, Scheduling
Assist in end of the month billings, assembling back up paperwork/photos from the subs and suppliers, and send out month end reminders to the subs
Take daily photographs, label, upload to server, and create a weekly field photo log
Create and update purchase orders to match Project Manager approved invoices
Create digital and hard copy deliverables such as O&M Manuals, Submittals, As-builts, and warranty documentation
Print and pick up job plans as requested
Track and organize pressure test logs
Update Project Manager paper plan sets with CBs
Ensure daily reports are submitted in timely manner, review daily, label, save, and report any discrepancies to Superintendent and/or Subcontractor for revisions
Process hot work permits, testing logs, safety checklists, and other misc. documentation
Assist with project close outs, archiving field project files for completed projects, ensuring orderly storage, and ship once job is completed
Site Organization
Prepare and send packages via Fed Ex, UPS, or USPS
Research best price, order, receive, stock, and distribute office supplies
Coordinate deliveries, log packing slips
Schedule drug testing with facility that will come to site, schedule orientation once results are obtained
Clean and organize job trailer, keep all necessary forms in stock and available for whomever needs them such as safety checklists, expense reports, timecards, confined space permits, hot work permits, etc.
Order, maintain, program, and/or troubleshoot office equipment such as printer, copier, scanner
Reporting and Communication
Request inspections, complete inspection form, obtain signature, upload, and disperse
Organize and upload Superintendents receipts, complete expense reports, and reserve parking rentals
Process incident reports, fire drill plans, and keep contact list up to date
Skills and Qualifications
Experience with PDF editing software such as Bluebeam or Adobe
Ability to interpret and read drawings and specifications
Proficient in MS Office (Word, Excel, etc.)
Highly motivated with strong analytical, problem solving, and decision-making abilities
Ability to work independently
Ability to multitask and work in a fast-paced team environment
Excellent communication and interpersonal skills
High level of attention to detail and active listening
Excellent time management and organizational skills with the ability to meet tight deadlines
WE ARE AN EQUAL OPPORTUNITY EMPLOYER!
For a prompt response, please text "CT" to (813)-498-0334
Hablo español! Comuniquese al 813 498-0334 para mas información.