Position Title: Administrative Assistant
Location: Moore, OK
Status: Contract — 12 months, with the opportunity for possible conversion to permanent/full-time employment with the client.
Status: On-site
Shift / Schedule: TBD
Pay Range: US 15.00 W-2
Client Info / Who they are:
Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management. The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. The client helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. The client has approximately 10,000 employees working at over 350 locations across the continent.
Requirements / Who we are looking for:
Our client is seeking an Administrative Assistant to perform administrative work for the division manager or site manager.
High school diploma or GED with a clear understanding of general math and the ability to read, write, and comprehend written and verbal English.
Some knowledge of general office practices and procedures.
One to three years of internal or directly related experience with knowledge of departmental functions, terminology, and interrelationships.
Effective oral and written communication skills with a good vocabulary, proper grammar, and the ability to independently compose routine written communications.
Good telephone etiquette.
Proficient PC skills with a solid working knowledge of MS Word, MS PowerPoint, MS Excel/Access, and other departmental software programs.
Ability to maintain spreadsheets and modify formats to complete assignments.
Strong attention to detail and good planning, organizational, and time management skills.
Capable of working effectively despite interruptions and meeting or exceeding production and quality goals.
Ability to handle confidential or sensitive information and issues.
Demonstrated ability to work in a team environment and willingness to assume additional or new responsibilities readily.
Performance Objectives / What you'll be doing:
In this obvious role, you’ll be responsible for:
Performs clerical and administrative duties, including typing documents, correspondence, and reports for the assigned department. Composes and initiates routine correspondence and memoranda.
Edits and proofreads documents for grammar, spelling, clarity of expression, organization, and conformance to company specifications.
Proofreads art or graphics to ensure agreement between art and text.
Enters data from various sources to maintain and update databases and spreadsheets, ensuring data integrity through verification of input and calculations.
Creates, runs, and distributes standard and customized periodic reports to communicate follow-up requirements and summarize key information.
Collaborates with the assigned team to develop and maintain standard templates, descriptions, and sections of presentations for improved efficiency and reduced turnaround time.
Screens telephone calls and visitors, answering basic questions and providing information as needed. Takes accurate phone and verbal messages, ensuring timely delivery.
Maintains organized computer and/or hardcopy files for easy identification and retrieval.
Tracks and maintains inventory of departmental office supplies, prepares purchase requests, and coordinates with the purchasing department.
Occasionally schedules and maintains calendars for meetings and travel itineraries, coordinating associated arrangements as needed.
Plans, coordinates, and makes arrangements for on-site and off-site conferences, meetings, and special events, ensuring accurate and timely communication to involved parties.
Perks of working with them / What they offer:
Competitive Salary.
Health, dental, and vision insurance.
Company 401K plan.
Strong commitment to individual Professional Development and growth opportunities
Engaging in team-building events and recognition.