Reporting to the Associate Director of Data Integrity, the Administrative Assistant provides primary administrative support to the Advancement Information Management team and will support additional Advancement programs and professional staff as needed.Responsibilities include:
Compile and verify the accuracy, and sort constituent demographic information according to priorities, to prepare for entry into the database.
Consistently review data for deficiencies or errors, correct any incompatibilities if possible, and verify correctness for demographic report output.
Monitor the database Demographic Case queue daily to maintain timely and thorough responsiveness for demographic changes, updates, and verification.
Serve as a steward of OA’s data with an attention to detail and thorough understanding of the importance of data integrity.
Enter and update researched demographic and affinity information from a variety of external resources in the donor database.
Assist with data integrity projects, including returned mail, event registration, giving days, special events or other data oriented outreach.
Assist with creating highly detailed parent data records and relationships, including new accounts and contacts, connections, research and affinities.
Provide professional customer service to constituents in need of event registration assistance, information inquiries and other data-oriented concerns.
Identifies issues by relieving AIM management of administrative detail discrepancies.
Assembles and coordinates AIM meeting materials (e.g., charts, graphs, reports) and takes minutes during team meetings.
Assists with the organization of the AIM Team learning library and procedural documents.
Prepares and helps process monthly expense reports, including conference, travel or other expense reconciliation.
Other duties as assigned.
This a full-time position, 35hrs per week, in the secretarial/clerical bargaining unitMinimum Qualifications
Associate Degree and two years related experience or an equivalent combination of education, training and experience.
Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.
Demonstrated experience in customer service, data entry, event support, or a related field.
Ability to work effectively with staff, alumni, and parent constituents.
Demonstrated ability to work on multiple projects effectively in a fast-paced environment and follow through with minimum supervision in a calm and effective manner.
Proven ability to take initiative, establish efficient procedures, and have a strong attention to detail.
Strong organizational skills and proven ability to effectively prioritize tasks.
Effective communication skills.
Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.
Preferred Qualifications
Experience working in databases.
Position is open until filled. For full consideration please apply by April 18, 2025 when first review of applications will begin.
As a part of your application please upload a cover letter and resume.
Compensation: $25.76-$30.59Work Location: On CampusAll offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy.pdf) to the satisfaction of Wesleyan University.Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify. Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.
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