Overview: We are seeking a highly organized and proactive Office Manager to oversee daily office operations and administrative functions, ensuring smooth business operations on a temporary, part-time basis. The successful candidate will thrive in a fast-paced environment and bring experience in managing complex schedules, performing diverse office management tasks, and maintaining proficiency in Microsoft 365. Key responsibilities will include assistance with invoicing and billing, conducting industry specific research to support the organization, and assisting with high-priority communications and a range of personal and professional tasks to ensure smooth operations in a high-pressure setting.
Job Type: Temporary, Part-Time. The duration of this temporary position will be discussed during the interview process
Hours: 20–30 hours per week, depending on business needs. Typical business hours start at 9AM and extend until 2–3 PM, with some flexibility to be discussed.
Responsibilities:
-Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and communication with clients and executives.
-Serve as the primary point of contact between the CEO and internal/external stakeholders, managing documentation and records.
-Handle scheduling for staff field placements and client meetings.
-Utilize Microsoft Office 365 for document creation, editing, and management, and maintain the CEO’s social media presence across platforms (Facebook, LinkedIn, etc.)
-Assist with day-to-day office tasks and support other administrative needs as necessary.
-Answering and directing phone calls, emails, and inquiries
-Drafting and proofreading documents, memos, and reports
-Maintaining office supplies and equipment
-Organizing files, records, and databases (physical and digital)
-Ensuring the office environment is clean and functional
-Planning company events, meetings, and training sessions
-Inputting and updating information in databases or CRM systems
-Preparing reports, spreadsheets, and presentations
-Ensuring compliance with company policies and regulations
-Managing client communications and follow-ups
-Handling complaints and resolving issues
Qualifications:
-Proven experience in office management or a similar role.
-Bachelor’s degree preferred.
-Strong attention to detail
-Strong proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
-Experience with scheduling, managing calendars, invoicing, and billing.
-Excellent organizational, multitasking, and attention-to-detail skills.
-Strong communication skills, both verbal and written, with the ability to proofread and write effectively.
-Demonstrated business acumen with the ability to quickly learn about new industries and trends.
-Ability to work independently and as part of a team, with a positive attitude and willingness to assist with various tasks as needed.
-Capable of thriving in a high-pressure environment and prioritizing tasks effectively.
Physical Demands and Work Environment:
-Ability to sit for up to 8 hours.
Benefits:
This temporary, part-time position does not include client-sponsored benefits. However, you could qualify for our Temporary Staffing Health Insurance and My CT Savings Retirement Program (self funded).
ONLY RESUMES WILL BE ACCEPTED