Company Description
Mideast Equipment Supply is a heavy equipment dealer and broker located in Bloomfield, CT. We specialize in serving the construction and mining industries, providing high-quality equipment and exceptional service to our clients.
Looking for a part-time Office Assistant with some bookkeeping experience. We are a small office with large goals. We are looking for someone who can wear a lot of hats and be an instrumental part of our growth. You should be able to multitask, have QuickBooks experience, Excel and Outlook knowledge, good phone skills, be organized and detail oriented, prioritize and complete tasks in a timely manner. Schedule is flexible; we are looking for a part time person for 15-25 hours per week. Excellent interpersonal skills and ability to follow through on each task accurately. Candidates should be adept with Microsoft Office programs, Quick Books and open to learning new software systems such as CRM programs. Social Media experience is a plus.
Role Description
This is a part-time, on-site role for an Administrative Assistant at Mideast Equipment Supply. As an Administrative Assistant, you will perform a variety of tasks to support daily operations and assist with administrative duties. This includes bookkeeping, managing phone calls, organizing documents, scheduling appointments, and providing general clerical support to the team.
Responsibilities
Organize office and assist associates in ways that optimize procedures
Data Entry
Invoicing
Reconciling
Inventory Management
Sort and distribute communications in a timely manner
Create and update records ensuring accuracy and validity of information
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties
Answering phone calls, taking information and logging into our CRM system.
Skills
Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office, (MS Word/Excel and Power Point, in a plus.
3-5 Years of Quick Books Desktop
3-5 Years of Social Media knowledge, Facebook, Instagram, twitter, google business, LinkedIn and Buffer.
Pay: $18.00 - $22.00 per hour
Expected hours: 20 – 25 per week
Benefits:
401(k)
401(k) matching
Flexible schedule
Schedule:
Monday to Friday
Application Question(s):
Do you speak Spanish?
Education:
Administrative Assistants & Receptionists: 2 years (Required)
Customer service: 1 year (Required)
Bookkeeping: 3 years (Required)
Work Location: In person