As an Inside Sales Coordinator, you’ll be an integral part of Jacobs’ U.S. federal sales organization to plan, lead, and support a variety of assignments on strategic pursuits, and to position Jacobs for success. Working with other members of the team, you’ll work on a variety of proposal activities, ranging from qualification statements to task order proposals to large, strategic, complex proposals and presentations.During your time with Jacobs, you will engage with pursuit teams on sales process discipline, win strategy and proposal development, interviews, and presentations; as well as independently lead the coordination, writing, and preparation of proposals of varying sizes for various clients in conjunction with more experienced sales staff.This candidate may be based in any U.S. location.As an Inside Sales Coordinator, you will:
Work closely with account teams across our Federal & Environmental Solutions (F&ES) Buildings & Infrastructure business unit
With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines
Manage multiple tasks concurrently and engage with various stakeholders/reviewers
Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others
Work both collaboratively and independently, as appropriate
Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
Schedule, participate in, record, and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.
Coordinate geographically-dispersed proposal teams and be able to do this remotely
Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file management processes on proposals you support
Support communications and content collection with teaming partners and subcontractors
Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
Write or edit content for non-technical sections, including interviewing subject matter experts, and tailoring resume and project descriptions
Contribute suggested improvements/additions to proposal development processes
Prioritize your own and others’ work to meet proposal/team deliverables
Follow enterprise health and safety policies and procedures
Maintain robust internal client network within the business unit and client account teams
Demonstrate excellent oral and written communication skills; possess effective active listening skills
Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff
Implement company image/brand guidelines on assigned projects
BS/BA in marketing, journalism, English, or technical discipline or 3+ years of relevant proposal coordination experience in lieu of degree
3+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables
3+ years of experience with U.S. federal clients for A-E services, environmental, and/or facilities and infrastructure related SF330s and proposals
Proposal experience in the engineering, architecture, construction, and/or environmental industries
Advanced English verbal, writing, editing and prooing skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
Strong organizational qualities and attention to detail and quality
Proactive self-starter
Willing to travel as needed to support pursuits
Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred)
Basic proficiency in CRM software (Salesforce preferred)
United States Citizenship
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.