Administrative Assistant III - Computer Science Department Marketing & CommunicationsPrint (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4526325) ApplyAdministrative Assistant III - Computer Science Department Marketing & CommunicationsSalary$23.27 - $25.99 HourlyLocation Golden, COJob TypeFull TimeJob NumberGLA - JR104522 - 06/24DepartmentColorado School of MinesOpening Date06/03/2024Closing Date6/17/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address1500 Illinois St. Golden, CO 80401FLSA StatusNon-Exempt; position is eligible for overtime compensation.Department Contact InformationHuman Resources [email protected] 303-273-3250How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationMake a difference in higher education! Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions." Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
Description of JobThe Computer Science (CS) department at the Colorado School of Mines is looking for a full-time Administrative Assistant III to assist in the following areas:Marketing and Communications Support Create and oversee department newsletters, flyers and brochures.Oversee distribution of newsletters.Manage social media accounts/posts (LinkedIn, Twitter, FB), including creating content. Assist with mailmerge emails Assist with swag design, ordering and purchasing Help develop & improve department's marketing & advertising materials Assist with printing materials, such as posters, flyers and other documents for department Office Management, Administration, and Departmental Support Track participation, proposals, data and other relevant items that pertain to outreach initiatives, field session, TRAIL, CMAPP, and new initiativesOversee feedback requests for programs, including creating & distributing surveys, as well as summarizing resultsAttending team meetings Sending donation and fundraising materials and soliciting participation Scheduling: work with DH/ADH/UD/GD to develop exact schedule each semester; consider faculty loads and standard course offerings each semesterManagement of tracking and checking out course materials: working with Learn office to develop CC system, tracking payments, tracking material pick up and drop offAssistance with travel reimbursements to visitors, staff, faculty and students Assist with faculty services, including: purchase orders, travel reconciliation, and office set upSpecial Events and Projects Advertise events to department and campus. Coordinate visiting scholars and candidate search details (travel arrangements, room reservations, etc.).Coordinate department events (setup, breakdown, ordering supplies, room reservations, etc.) Assists with prospective student visits. Assist in creating department visitor itineraries, primarily for Distinguished Speakers andFaculty Candidates, and communicate with visitors.Assist in creating student-oriented events on campus hosted by the Department. Assist in room & venue reservations Assist in food orders Preview/Discover/Launch Event coordination: create booth, recruit volunteers, gather promotional items Customer & Student Services Managing accommodations for students Assisting in advising student groups, such as budget tracking, scheduling meetings, assisting with marketing distribution, attending meetings, ordering materials and food, room schedulingAssisting with TRAIL initiative Assisting with undergraduate student contracts, such as inputting data into online system, tracking submissions, tracking hours, proxy timesheet approverMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMINIMUM QUALIFICATIONS:Candidate must be a current Colorado resident in order to apply for this position.Education and Experience:
Three years of administrative support experience including data entry, social media and computer skills proficiency. Part time work will be pro-rated.
Substitutions:College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework. Preferred Qualifications:
Prior relevant state experience in higher education administration working within an academic setting.
Experience in creating media content, such as newsletters and flyers
Experience in outreach support and event coordination experience
APPEAL RIGHTS:If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] . The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 Please provide further details about your experience with social media platforms (IG, FB, X and LinkedIn) and marketing materials. Required QuestionAgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email