Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the construction/contractor industry located in Glendale, Colorado. This role is expected to provide administrative support for departmental operations, ensuring smooth and efficient processes. The position requires exceptional skills in administrative office work, Microsoft Office Suites, Spanish language, expense reporting, and calendar management.Responsibilities: Schedule and organize meetings and activities for the department, ensuring effective time management. Arrange travel and lodging for the department as required, demonstrating proficiency in travel arrangements. Manage purchasing and inventory of office and kitchen supplies, maintaining an organized workspace. Collect and distribute mail daily for the department, ensuring timely communication. Complete and submit expense reports for designated leaders, demonstrating expertise in expense reporting. Answer phone calls and convey messages to the correct person if unavailable, maintaining professional communication. Develop presentation materials for the department, including printed materials, email communications, and PowerPoint presentations. Approve and submit invoices for payment to accounts payable, ensuring timely financial transactions. Perform light housekeeping duties in the company office, promoting a clean and comfortable work environment. Order catered food for meetings, ensuring the department's needs are met. Requirements Candidate must have a minimum of 2 years experience in an administrative role within the construction/contractor industry. Strong skills in administrative office procedures and practices are essential. Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook is required. Fluency in the Spanish language (both written and spoken) is highly desirable. Experience in expense reporting and budget management is required. Demonstrated ability in calendar management, scheduling appointments and coordinating meetings. Proven experience in making travel arrangements, including booking flights, accommodation, and organizing itineraries. Exceptional organizational skills with the ability to multitask and prioritize tasks. Excellent written and verbal communication skills. Ability to work independently and as part of a team. High attention to detail and problem-solving skills. Professional and positive attitude with a customer-focused approach. Knowledge of industry-specific regulations and guidelines would be an advantage. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .