Grants Systems Manager Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4414000) Apply Grants Systems Manager Salary$63,957.00 - $66,000.00 AnnuallyLocation Denver Metro, COJob TypeFull TimeJob NumberGCA082193.24DepartmentHistory ColoradoOpening Date03/01/2024Closing Date3/15/2024 11:59 PM MountainFLSADetermined by PositionPrimary Physical Work Address1200 Broadway, Denver CO 80203FLSA StatusExempt; position is not eligible for overtime compensation.
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Department InformationHISTORY COLORADO has a strong commitment to diversity, inclusion and cultural competency, because of that, we are continuously seeking to recruit individuals who will enhance this diversity and ultimately the effectiveness of our organization. We believe that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. History Colorado and the State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status or any other protected status in accordance with applicable law. Healy House Museum & Dexter Cabin is located in the two-mile high city of Leadville, (approximately a 100 miles northeast of Denver, CO) Leadville was once a place where miners made their fortunes overnight. The House Museum was built in 1878 by mining engineer and city father August R. Meyer (https://en.wikipedia.org/wiki/AugustR.Meyer) for his bride, Emma. It was purchased in 1888 by Daniel Healy (1857-1912), for years it was a sought-after boarding house and a hub of social life. Today the Healy House Museum & Dexter Cabin (https://www.historycolorado.org/location/dexter-cabin) look out over another kind of wealth: the historic and scenic treasures of this storied mining town. We offer fantastic benefits including:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus 401K and 457 plans
Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)
Employer supplemented Health Savings Account (https://www.colorado.gov/pacific/dhr/hsa)
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus 12 hours of vacation and 6.66 hours of sick leave a month
Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program
Excellent work-life programs, such as flexible schedules and more.
Description of JobSummary: As the Grants Systems Manager at the State Historical Fund, the primary objective is to drive impactful outcomes through strategic management of grant systems, impact measurement, and data analysis functions. This role is pivotal in ensuring the integrity of the grants management process aligns seamlessly with the State Historical Fund’s LEAN strategic goals. As a manager, this position is responsible for fostering a collaborative and learning-driven culture. To date, this position has no direct reports. The fund is a part of History Colorado. Responsibilities: I. Grants and Reviewer Management (40%) Grants Management Functions:
General grants cycle management from end to end to ensure impactful outcomes for internal and external stakeholders.
Respond to reporting requests from stakeholders, including the legislature and/or the Board, with a focus on delivering meaningful insights.
In collaboration with cross-functional teams, streamline grantmaking workflow processes, applications/forms, templates, guidelines reports, and data for enhanced efficiency.
Schedule and set up SHF deliberation meetings, leading to informed decision-making.
Lead weekly check-ins with the Grants Cycle cross-functional committee, ensuring collaborative end-to-end grant work cycle workflow.
Provide technology troubleshooting support for applicants and staff, contributing to a seamless application process.
Reviewer Management Functions:
Collaborate with the Director to identify and recruit qualified reviewers, reflecting diverse expertise and alignment.
Offer ongoing support, guidance, and quality control during the review process, ensuring consistency and impactful assessments.
Maintain transparent communication among reviewers, facilitating consensus and continuous improvement.
Acknowledge and appreciate the contributions of reviewers, providing formal recognition for outstanding commitment.
II. Grants System Design and Continuous Improvement (35%)
Act as the administrator of the cloud-based grants technology stack, emphasizing user-friendly interfaces and efficient system processes.
Implement protocols for real-time testing, data reconciliation, and timely and accurate database changes.
Design and deliver effective on-the-job training for staff, optimizing grant cycles and ensuring staff proficiency. Ensure troubleshooting is responsive and impactful for all users.
Collaborate with Contracts and Preservation teams to ensure accurate data and seamless system adoption.
Stay informed of technological trends, implementing best practices to enhance grant systems.
III. Impact Measurement and Data Analysis (15%)
Develop and implement impact measurement strategies that go beyond metrics to capture enduring community engagement and project sustainability.
Integrate technological tools for accurate and comprehensive impact measurement, ensuring adaptability to emerging industry standards.
Collaborate with program staff to synthesize and visualize data for reporting purposes, contributing valuable insights for decision-making for internal and external use cases.
IV. Accounting/Budgeting (10%)
Provide financial technical support, ensuring administrative budget alignment with impactful outcomes.
Manage accounting processes using digital tools, emphasizing efficiency and remote accessibility.
Monitor budgets with an outcomes-oriented approach, aligning financial and processes with impactful goals.
V. Other:
Demonstrated ability to think and plan with a growth mindset, to set and achieve visionary goals and objectives, and to balance with multiple priorities.
Ability to give and receive feedback graciously.
Demonstrated success in building effective relationships and networks internally or externally. to achieve results.
Intellectual agility and the ability to analyze, think critically, and understand emerging preservation issues and trends.
Ability to anticipate issues and problems in advance and propose possible solutions.
Belief in the power of teams and collaboration to drive creative thinking and problem-solving.
Unquestionable ethics and personal integrity.
Willingness to travel and equal enthusiasm about building relationships in-person and remotely.
To excel in the role of a Grants Systems Manager , individuals should demonstrate knowledge of the diverse rural/urban voices across the state and process cultural competency skills.
A trust-based philanthropy lens emphasizes the importance of providing service, building relationships, adhering to ethical considerations, and empowering communities.
Commitment to diversity, equity, and inclusion goals for both working internally with SHF colleagues as well as externally with diverse grantees and partners.
Encompassing effective cross-cultural understanding & communication, heightened cultural sensitivity, and adept community engagement.
A trust-based philanthropy lens emphasizes the importance of providing service, building relationships, adhering to ethical considerations, and empowering communities.
A Grants Systems Manager must recognize historical context, appreciate the intersectionality of cultural identities, and value local knowledge.
Additionally, possessing advocacy skills, engaging in self-reflection on biases, and displaying adaptability are vital for the successful and respectful management of grant systems, strategies, and people.
Awareness of the gaps that rural and historically marginalized communities face and the lack of access to onramps to participate in the preservation fields.
This job description underscores the strategic and impactful nature of the Grants Systems Manager role, emphasizing a commitment to achieving meaningful outcomes in grant management at the State Historical Fund (https://www.historycolorado.org/state-historical-fund) .
The State Historical Fund, led by History Colorado (https://www.historycolorado.org/) , identifies, catalyzes, and supports historic preservation and archaeology projects statewide. Our work benefits Colorado communities, cultures, economies, and the environment and is rooted in History Colorado’s grounding virtues (https://www.historycolorado.org/sites/default/files/media/document/2020/Anti-RacismGroundingVirtues.pdf) . A 1990 constitutional amendment legalizing gambling in Black Hawk, Central City, and Cripple Creek created the State Historical Fund. The Limited Gaming Act of 1991 (CRS 44-30-1201) mandates that a portion of gaming tax revenue goes to the State Historical Fund to fund historic preservation projects throughout Colorado. The minority share of this revenue goes to History Colorado’s other operations, including the History Colorado Center and the statewide Community Museums. The State Historical Fund is one of the most significant forces behind preserving Colorado's history and a catalyst for strengthening communities statewide.
The State Historical Fund provides grants that protect, sustain, and breathe new life into Colorado places and stories. Since its inception, the State Historical Fund has generated nearly $3 billion in economic impact across the state, including urban and rural populations. Projects range from planning and research studies to designation and preservation of historic buildings, archaeological sites, and historic places. Statewide projects are identified and completed with a focus on equity, diversity, vitality, and resilience. These projects rehabilitate and breathe new life and energy into historic buildings while honoring important stories and places that make Colorado unique.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Bachelor’s degree or equivalent experience.
Grantmaking/Grants management experience.
High-level proficiency in Grants Management Systems (GMS), including experience with Blackbaud and Salesforce.
Strong organizational and project management skills, emphasizing outcomes in a dynamic work environment.
Excellent interpersonal, verbal, and written communication skills, supporting outcomes-driven collaboration.
Demonstrated ability to adapt and meet deadlines in a results-focused and impact-oriented setting.
Preferred Qualifications:
Master’s degree in history.
Preservation funding experience is a plus.
Knowledge of GIS or Argus is a plus.
Data collection and management experience.
Experience applying an equity and inclusion lens to grant processes.
Knowledge of the statewide preservation community and nonprofit landscape.
Implementation of a new Grants Management System.
Track record of enhancing technologies and streamlining processes.
Knowledge of basic accounting principles.
Ability to analyze and evaluate grant projects according to The Secretary of the Interior’s Standards for Archaeology and Historic Preservation.
Understanding of legislative funding and IRS regulations.
Supplemental InformationBenefits: The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the Human Resources Unit with an official disposition of any charges. History Colorado is committed to anti-racism practices across its institution and outlined in these grounding virtues: ( https://www.historycolorado.org/sites/default/files/media/document/2020/Anti-RacismGroundingVirtues.pdf (Download PDF reader) (https://get.adobe.com/reader/) ). As such we encourage members of Black, Indigenous, People of Color (BIPOC) LGBTQ+ and differently abled communities to apply for this position. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete the application. To request an accommodation, please contact Abbas Montoya @ (303) 866-2136 or email abbas.montoya @state.co.us. ([email protected])