Established and Fast paced Landscape company is looking for and experienced AP / AR Specialist to join our TEAM
MUST HAVES
- QB Experience is a PLUS
Job Duties:
- Entering all invoices for each Division into the Accounting system
- Performing as the contact person for all AP / AR or billing inquiries
- Assisting Division Coordinators with vendor invoices, Billing, etc.
- Maintaining a database to ensure thorough and accurate information for new vendors and , subcontractors
- Processing of all daily payments and deposits to the appropriate account and invoices
- Generating AR ledgers and aging reports, including identification of critical issues
- Participating in accurate and timely AR/AP and General Ledger accounting, analysis, reconciliation, and reporting
- Continuously reviewing accounts receivable, payable, collections, invoices, ledgers and statements to ensure accurate and proper coding
- Initiating contact of clients to collect past due accounts
- Collaborating with co-workers to ensure the best service possible for our clients’ needs
- Other duties as may be assigned, including special projects, office back up and support for telephones and walk-ins as requested.
- Act as point person for vendors and maintain vendor database.
Skills/Qualifications:
- Detail Oriented
- Proficiency in Microsoft Office Suite programs
- Quick books Experience
- Excellent organizational skills
- Must have the ability and willingness to provide exceptional client service to our clients and vendors.
- Ability to prioritize and manage multiple tasks and assignments while consistently meeting strict deadlines
- Excellent analytical and problem solving skills and strong attention to detail
- Must be discreet with all company information
- Positive attitude and committed to producing the best results in a fast-paced, changing environment
- Conduct all communications (oral, written or otherwise) with co-workers, clients, vendors and any other parties in a courteous, effective and professional manner, especially in tense situations.
- Ability to handle large amounts of data input and verification to ensure accurate data at all times
- Be a collaborative consensus builder who works well with others
- Minimum of 3 years of accounting work experience
- Self-motivated, accurate, and committed to meeting or beating deadlines with little or no supervision
- Must have accurate alpha numeric data entry skills