OverviewWork Where it MattersAkima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.At AFO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.For our shareholders , AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.For our government customers , AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs.As an AFO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.Position Summary:The Project Control Analyst- Accounting and Billing Specialist, with the guidance of senior staff (Senior Project Control Analyst) manages the customer billing cycle process ensuring that invoices are accurate, on-time, and contain the necessary backup documentation for customer review. The Project Control Analyst - Accounting and Billing Specialist also assists the Senior Project Control Analyst and HR Representative by managing and maintaining the Project Setup Form (PSF). Both processes require candidate to learn all business aspects of the contract, to have experience in Microsoft Excel, and have an understanding of contract Revenue, Billing, Ceilings, and Workforce requirements.ResponsibilitiesJob Responsibilities:
Performs all aspects of the Project Control Analyst position to include:
Contract Related Tasks, to include completing project setup forms, reviewing invoices for accuracy, assisting with billing, general accounting support, and handle other office duties and special projects as assigned.
Must review and understand the basic contract document(s) as they relate to billing and revenue.
Identifies and confirms invoicing requirements with the contract’s PCA II, and the S8 representative (Government Finance counterpart).
Manages the customer billing cycle process ensuring accurate and timely invoices, while providing all necessary invoice backup.
As necessary, collaborates with the contract’s PCA II and HR representative to create, updates and maintains the contract’s Project Setup Form (PSF).
Periodically reviews the PSF and project via COGNOS and Costpoint reports (as it relates to billing) for accuracy (Will train).
Ensures the billing formula, and the biller fields are properly populated.
With management guidance, ensures the project set up/structure supports the billing requirements as specified in the contract (or by the client if not included in the contract).
Creates and maintains billing files that include the base contract, subsequent modifications, and invoice copies, revenue vs. billed/unbilled reconciliation, PSF, and customer correspondence.
Compares actual project expenses against contract terms and conditions and the Federal Acquisition Regulations (FAR) for accuracy (POP, funding, billing rates, labor categories, un-allowable expenses). Identifies and corrects errors and issues (incorrect project set ups, misclassified expenses) and notifies the contract’s PCA II.
Supports the contract’s PCA and HR representative via AP Corrections, employee setup and accuracy in the PSF, as well as creating manual Work Authorizations for all employees on the contract.
Procurement Backup.
Provides backup to the procurement team via acceptance of procurement request packets, adding cost data onto procurement Excel trackers, and the auditreconciling of purchases.
Assists in ensuring all purchases are purchased and submitted against the correct Lines of Accounting (LOAs) of the contracting, performing A/P correction submissions as needed.
Perform additional duties as assigned.
QualificationsMinimum Qualifications:
High school Graduate/GED. Associate degree in accounting, Business Administration or Finance or equivalent preferred.
Experience: Strong oral and written communication skills. Must possess refined skills in Microsoft Office applications. Advanced Excel skills are preferred. Demonstrated ability to effectively interact with others and work independently. Knowledge of Deltek Costpoint is preferred. Demonstrated familiarity with the practical applications of personal computers and basic application software (e.g., Excel, Word, etc.). Ability to assess, interpret and apply government standards, specifications, and handbooks to the unique requirements of tasking.
Must possess and continuously maintain a current State of Colorado Driver’s License prior to starting or by 30 days after employment.
Posted Salary Range$62,500 - $65,000Benefits InformationRegular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).Job: Finance & AccountingTravel: NoneOrganization: AFO - Akima Facilities OperationsClearance: Not ApplicableWork Type: On-SiteRemote: NoReqID: 2024-8594