Talk and Play Associates is looking for an Office Administrator to join our team of pediatric clinicians in Colorado Springs. This person will work to support the daily operations of the office. The ideal candidate is a kind, friendly individual with excellent organizational skills, strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities:
Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Scheduling - Set up intakes, schedule therapy sessions, reschedule cancellations, and coordinate with our back office regarding insurance changes. Adjusting schedules to accommodate clinicians' PTO requests.
Invoicing- Send out invoices bi-monthly and reminders for invoices that have not been paid.
Bookkeeping- Complete monthly bookkeeping and reconciling of accounts through Quickbooks.
Organize internal resources - Maintain processes to keep files and office supplies organized and easily accessible.
Liaise with visitors - Act as first point of contact for new families. Maintain a warm and welcoming atmosphere for new and returning families of children with disabilities.
Requirements:
High school diploma
1-2 years experience as an administrative assistant, secretary or receptionist preferred
Strong organizational, communication, and time-management skills
Proven ability to work in a fast-paced environment
Cheerful, kind, caring attitude
Resourcefulness, creativity, and problem-solving skill set
Familiarity with office equipment (i.e. printers, fax machines, projectors)
Proficiency in Google Office
Familiarity with Quickbooks is a plus
About Talk and Play Associates:
Established in 2012, Talk and Play Associates (https://talkandplayassociates.com/) is a locally-owned pediatric therapy practice, located in Colorado Springs, Colorado. Our practice is dedicated to providing the highest quality Speech, Language, and Occupational Therapies for children and their families. We are committed to being a family-centered practice. Our goal at Talk and Play Associates is to help children develop meaningful everyday interactions while supporting families along the journey.
We are truly a family-centered practice where clients' needs are our priority. The culture of Talk and Play Associates requires that this individual be kind, compassionate, dedicated to cultivating supportive relationships among therapists and staff and highly ethical.
Talk and Play benefits include 4-day work week, flexible hours, paid time off, holiday pay, and state-sponsored retirement savings option.
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