Administrative Specialist (Temporary)Job Type: Administrative SupportPay Range $26.16 to $31.39Location Colorado Springs, CODate First Posted 12/19/24Applications are being accepted through: 12/24/24If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.Administrative Specialist (Temporary)This is a "temporary" position to support special projects not to exceed 24 months. If hired, you will be considered an at-will, full-time non-exempt employee.Colorado Springs Utilities is hiring a temporary Administrative Specialist for the Operations Administrative Support (OAS) team under the Operations Technical Services Department which is responsible for the operations of our gas, water, wastewater, and electric services to provide reliable service to our customers. In this job, you will support key personnel, including the Department Manager, and will be responsible for interacting with supporting, and impacting our community every day.Key Areas of Focus:
Reconciliation of multiple P-Card in adherence with current policy, procedures, and guidelines
Review and process invoices for payment and assign account numbers utilizing the invoice tracking tool (Maximo)
Make reservations and travel arrangements utilizing the travel administration Deem/Frosh Travel tool and ensures travel policies and procedures
Provide interview support utilizing Taleo
Maintain and update calendaring systems, coordinate scheduling, and reserve conference rooms
Coordinate presentations and meeting agendas
Support handling of confidential personnel issues; process personnel documents and perform any associated compliance administration as applied or assigned
Coordinate special events
Create and maintain records management solutions for office documents, track the collection and/or receipt of documents, and verify completion; administer and/or maintain required record retention procedures
Advise others on administrative procedures and/or provide training and instruction
Review, process, prioritize, and/or route incoming mail, publications, directives, and regulations
Send, retrieve, and prepare documents, and materials (i.e., e-mail, fax, mail, ship, courier, etc.); keep common area equipment operational
Prepare and proo letters, memos, reports, presentations, and other correspondence
Generate reports, spreadsheets, requests for proposals, publications, presentations, and other materials considered detailed and/or complex; and presentations as required
Order supplies or materials for department, meetings, or events
Who You Are Your professionalism and sound decision-making skills will be leveraged ensuring seamless team and operational support while providing administrative support to a department or group of professionals under minimal supervision. Possesses excellent skills in the utilization of technology (MS Word/Excel/PowerPoint/Outlook) and exceptional communication skills, both written and verbal.Who We Are
One of the largest four-service public utilities in the nation (over 500,000 customers)
A national leader in reliability (power on an average of 99.991% of the time)
Diamond Designation recipient from the American Public Power Association – a utility sector leader in reliability, safety, workforce development, and system improvements
Located at the base of the Rocky Mountains in one of the most desired city to live in the United States (U.S. News & World Report)
Our Commitment to Our Employees…Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.
Time Off – Because everybody needs time off to recharge
Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
Paid Holidays –12 paid holidays per year
Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
Vacation Buy – Purchase up to 40 hours of additional vacation time
Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire
Medical – Select from three comprehensive medical plans, starting at $0 per month. Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)
Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
Dental – Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage (effective the 1st of the month following your start date)
Vision – Voluntary plan that covers full vision care services and discounts on LASIK eye surgery (effective the 1st of the month following your start date)
Retirement Saving Programs – Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare’s Roth IRA and 457 plans
Disability Coverage – Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase (effective the 1st of the month following your start date)
Employee Assistance Program (EAP) – Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
Long-Term Care Insurance (LTC) – Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones (effective the 1st of the month following your start date)
Life Insurance – Company-paid life insurance and supplemental coverage available (effective the 1st of the month following your start date)
ATTENTION :
All positions will be posted for a minimum of 5 calendar days.
Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate.
Colorado Springs Utilities does not sponsor work visas of any kind (including but not limited to F-1, H-1B, or TN visas with a STEM OPT extension). Eligible applicants must be authorized to work in the United States.
Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Our differences make us richer. Learning and growing from one another makes us more than what we were. We want our workforce to be as diverse as our business and recognize the limitless benefits of this commitment. Our desire is to have the organization reflect the diversity of the Pikes Peak Region. As an Equal Employment Opportunity employer, it is our commitment that no person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation, or gender identity. Affirmative Action is Colorado Springs Utilities’ effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.For more information regarding applicant rights, visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htmAccessibility Accommodations . If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [email protected] or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.E-Verify and Right to Work Notice . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/applicants-rights-and-responsibilities/ . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.Have a question? If you have a question about a position or need assistance from a recruiter, email us at [email protected] or call 719-668-7500.Job Type: Administrative Support