Special Events Coordinator-160963Print (https://www.governmentjobs.com/careers/adams/jobs/newprint/4708479) ApplySpecial Events Coordinator-160963Salary $59,845.45 - $68,822.26 AnnuallyLocation Brighton, COJob TypeRegular Full-timeJob Number06787DepartmentParks and Open SpaceDivisionSpecial EventsOpening Date10/25/2024Closing Date11/22/2024 11:59 PM MountainOur MissionAt Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.Cultural Competencies/EEOAdams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.Position classificationOnsite Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This JobThe Adams County Parks, Open Space & Cultural Arts Department is looking for a dynamic individual to join our team and assist bringing the County’s Vision – Adams County is the most innovative and inclusive county in America for all families and businesses; and the Department’s Vision – To signi?cantly enhance quality of life, enrich communities & INSPIRE! – to life. If selected, you will manage all facility rentals, coordination between the events service team and clients, and collaboration with the leadership team to better support the activities of the Parks, Open Space & Cultural Arts Department.Under the direction of the Special Events Supervisor, you are responsible for year-round facility event coordination, facility rental, exhibitor and vendor sales at the Riverdale Regional Park and Special Events and assisting the Special Events Supervisor in all liquor and food management. This position also supports the Adams County Fair and any special events by coordinating delegated tasks as assigned.Examples of Duties for Success
Coordinate up to 1,800 events per year held at the Riverdale Regional Park Complex. Events may include but are not limited to: art and cultural activities, weddings, quinceañeras, corporate receptions, tradeshows, company retreats, and/or horse and livestock shows.
Perform a variety of general clerical duties with speed and accuracy including typing and preparing business documents, such as letters, proposals, and contracts.
Serve as the first point of contact in person, email, and over the phone for inquiries about contracting Riverdale Regional Park facilities for special events.
Meet with clients in person, through phone calls, or via email to gather information to appropriately book and contract each event.
Prepare highly technical legal binding agreements between facility users on behalf of Adams County.
Collect fees from facility users including contract fees, and other miscellaneous fees; verify billings against contracts.
Track processes from booking to execution of events, utilizing event management software.
Be the on-site contact for all contracted events outside of Adams County produced events.
Prepare schedules and coordinate activities of up coming events for weekly internal event production meetings.
Communicate and coordinate with facility users, operations and administrative staff, vendors, and other agencies regarding event set-up requirements and special facility needs.
Serve as a liaison between clients and internal departments.
Provide information and recommendations to management and supervisory staff regarding facilities usage and procedures.
Process and generate statistical reports on revenue received by the Parks Department from the contractual agreements and other facility revenues from the rental of Riverdale Regional Park.
Coordinate with the Special Events Supervisor on all bar needs for contracted events to ensure orders and requests are met and assist in bar sales at Riverdale Regional Park.
Develop and implement all aspects of the commercial vendor program for the Adams County Fair.
Perform other related duties and responsibilities as assigned.
SUPERVISORY RESPONSIBILITIES:
None.Qualifications for Success
Have a desire for a progressive career in special event management.
Highly organized.
Ability to stay calm, trouble shoot, and problem solve.
Must be able to anticipate project needs, discern work priorities, meet deadlines, and manage multiple projects independently.
Excellent interpersonal skills with high professionalism and the ability to talk with clients, listen to their needs, and understand their event.
Learn, interpret, and apply County Fair and Regional Parks Complex use policies and procedures.
Knowledge of basic regulations regarding health, safety, and fire codes.
Knowledge of or ability to learn pertinent Federal, State, and local laws, codes, and regulations.
Knowledge of modern office procedures and methods.
Ability to operate modern office equipment including computer equipment and software.
Knowledge of principles and procedures of recordkeeping.
Basic accounting and bookkeeping principles and practices.
Proper English usage, spelling, grammar, and punctuation.
Willing to work flexible schedules to accommodate special events held at night and on weekends.
Flexibility to be available for all county produced events hosted at Riverdale Regional Park throughout the year.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
More Qualifications for SuccessExperience:
Three years of experience with special events, marketing, planning, volunteer, and/or sponsorship coordination.
Education and Training:
High school diploma or GED equivalent.
License or Certificate:
Must obtain TIPS Certification within six months.
Background Check:Must pass a criminal background check.Essential duties require the following physical abilities and work environment:
Ability to sit, exposure to noise, outdoors, dust and other potential hazards.
Must attend night meetings and work evening hours during the County Fair and Regional Park special events.
Must be able to work weekends and flexible schedule.
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
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Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
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Do you possess three years of experience with special events, marketing, planning, volunteer, and/or sponsorship coordination?
Yes
No
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Arequirementof the position is that you possess at least a high school diploma or GED. Do you meet this requirement?
Yes
No
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Are you able to obtain your TIPS Certification within six months of hire?
Yes
No
Required Question
AgencyAdams CountyAddress4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213Websitehttp://www.adcogov.org/current-career-opportunitiesApplyPlease verify your email addressVerify Email