Alandi Ashram, Ayurveda Clinic, and Gurukula in Boulder, CO is seeking a dedicated and organized Office Administrator to join our team starting immediately. This part-time, hybrid position (25 hours/week) is perfect for someone who is passionate about holistic health, enjoys interacting with people, and is proficient in administrative tasks.
What we’re looking for:
● 1+ years of professional experience in administrative work or business ownership/management
● Some experience in software like: the whole Google Suite/Workspace, Zoom, Canva, Quickbooks, Apple iOS, and Squarespace; preference given to those with experience in: Thinkific, Square, and Shippo (or other third party shipping software)
● Demonstrate excellent self-leadership skills and are self-motivated, or can quickly take initiative and execute without much supervision
● Ability to work in a medium-fast paced environment and can easily switch between tasks and interruptions
● Content creation strategy to promote the Ayurveda school, clinic, online courses, and podcast
● Show humility and exhibit a natural curiosity to always learn more
● Have excellent interpersonal skills; experience with Non-Violent Communication is a plus
● Some knowledge of Ayurveda is preferred but not required
● Possess a high school diploma. Bachelor’s degree is preferred, or equivalent work experience required
Responsibilities:
● Scheduling Appointments: Manage and coordinate appointments for both the student clinic and Alakananda Ma’s clinic
● Placing Orders & Shipping: Place orders for patients over the phone or via email; if they want them shipped, use Shippo to purchase shipping labels and schedule a pickup with USPS. Some orders will be for pickup and you’ll call the patients to let them know it’s ready for pickup
● Taking Payments: Use Square and/or Quickbooks to place orders for herbs and check patients out after their appointments. Process payments using Square and/or QuickBooks, ensuring accuracy and confidentiality.
● Email and Phone Communication: Respond to inquiries promptly and professionally.
● Marketing & Fundraising Campaigns: Use social media and our newsletter list to promote the Ayurveda school, upcoming courses, and continuing education as well as increase regular donations from patrons.
● Light Website Editing with Squarespace: Update and maintain our website with current information.
● Newsletters: Compile and distribute our weekly newsletter to our community as well as a monthly letter to our fundraising donors using Square
● Ordering Supplies: Ensure that the clinic and school are well-stocked with necessary supplies.
● Filing & Copying: Maintain organized records and handle document copying as needed.
● Coordinating Staff: Assist in scheduling and coordinating staff activities and meetings; manage invoicing, payments, and schedules for contractors
Application Instructions:
Please submit your cover letter and resume to maStarting @alandiashram.org. In your cover letter, indicate which, if any, of the mentioned products (Google Calendar, Google Drive, Zoom, Apple products) you have experience with and detail your experience with Ayurveda.
COVID-19 Considerations:
All staff, students, and patients are required to wear KN95 masks while on premises until further notice to ensure the safety and health of our community.
Work Location, Hours, and Pay:
● This position is part time with the ability to work from home 2 days per week.
○ Required to be in person on Tues and Thurs (9am - 5pm) at Alandi Ashram (2457 20th St, Boulder, CO 80304)
○ Option to work from home or in person on Mon and Wed (9am - 2pm).
● Starting Pay: $17.00 per hour
● Benefits:
○ Paid Holidays
○ Free Ayurvedic consultations with the student clinic
○ Remote Work During Academic Breaks
○ Paid Time Off