We are a custom cabinet company seeking a dependable, organized, and adaptable
Administrative Support Specialist to join our team. This key role will provide
administrative and clerical support to the CEO, Accounting Manager, and Director of
Operations. The ideal candidate will have strong communication and multitasking skills, be detail-oriented, and have a professional demeanor when dealing with customers, vendors, and internal staff.
Key Responsibilities:
Provide daily administrative support to the CEO, Accounting Manager, and Director
of Operations
Assist with scheduling meetings, appointments, and company events
Answer, screen, and route phone calls professionally; provide excellent customer
service
Maintain and organize company records, files, and documentation
Support human resources tasks such as onboarding, employee records
management, and scheduling interviews
Handle incoming and outgoing correspondence (emails, mail, etc.)
Perform data entry, prepare reports, and assist with accounting or operations tasks
as needed
Help manage internal communications and interdepartmental coordination
Interact with clients and vendors in a courteous and professional manner
Take initiative to complete other duties and projects as assigned
Requirements & Qualifications:
Proven experience in an administrative or office support role
Excellent verbal and written communication skills
Strong customer service orientation; professional phone etiquette
Ability to multitask and manage time effectively in a fast-paced environment
Comfortable interacting with a wide range of personalities, including difficult
individuals
Proficient in Microsoft Office Suite (Word, Excel, Outlook); QuickBooks experience
is a plus
Strong organizational skills and attention to detail
Discretion and ability to handle confidential information
High school diploma or equivalent required; additional education or HR experience
is a plus
Preferred Qualifications:
Experience in a construction, manufacturing, or custom cabinet environment
Familiarity with scheduling software or project management tools
Bilingual (English/Spanish) is a plus