Mindful Works is seeking a diligent and organized Administrative Assistant to join our team on a part-time basis. As an Administrative Assistant, you will play a crucial role in assisting with various administrative tasks, ensuring smooth day-to-day operations, and contributing to the overall success of our mission-driven social enterprise. If you are detail-oriented, proactive, and passionate about making a difference, we invite you to apply and become a valued member of our team.
Core Responsibilities
Responsible for answering and directing all incoming emails and telephone calls.
Calculate and report sales tax as required by city, county, and state entities.
Field questions and problem solve via phone, walk-ins, and email.
Maintain and update Mindful Works website following market sales events.
Stay up to date with employee and volunteer paperwork, forms, and product prices.
Help track orders as they come in and assist in shipping online product orders.
Have weekend availability to help staff seasonal markets.
Prepare signage, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
Follow confidentiality of information and general policies and procedures.
Drive creation of newsletters, blog posts, communication updates, and other forms of team communications.
Assist team members with administrative queries.
Maintain confidentiality of all employees, company, and vendor/client information.
Maintain CRM-DonorPerfect software.
Responsible for ordering and confirming receipt of all Shoppe supplies and fabrics/notions.
Troubleshoot equipment problems and relay technical issues.
Requirements and Qualifications
Solid knowledge of computer software including MS Excel, Word, Outlook, and proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
1+ years' experience of working in an Administrative Assistant or other relevant position.
Experience in creating attractive assets for signage, labeling, etc., using tools like Canva, Adobe, etc.
Command of English grammar, spelling, and proofreading.
Experience with current technologies such as desktop sharing, cloud services
Strong phone, email, and communication skills.
Customer service skills, strong organizational and time management skills, able to handle multiple tasks, prioritize, and manage time effectively.
High school diploma.
Self-motivated and self-directed.
Able to lift 30 pounds.
About Mindful Works
We aim to provide job-driven training and real employment opportunities to those in recovery from mental health challenges. Program participants develop skills in the design, production, and sales of high-quality, hand-crafted, wellness, meditation, and home décor products.
Through a combination of individual empowerment and community involvement, we intend to chip away at the stigma associated with mental health challenges.
At Mindful Works, we take the broadest possible view of diversity. We value the visible and invisible qualities that make you who you are. We welcome that every person brings a unique perspective and experience to advance our mission. Join us in embracing diversity, equity, inclusion, and belonging for every person in every community.
Location, Compensation and Hours
Mindful Works Shoppe is located in downtown Boulder, Colorado
Shoppe Hours are Monday, Wednesday, Thursday from 10 a.m. to 4 p.m. and additional hours on Fridays prior to weekend market events.
$18-$22 USD per hour commensurate with experience.
18-20 hours /week with potential as business grows