Position Summary 
The Food & Beverage Office Administrative Assistant handles daily administrative duties for the Food & Beverage office at The Little Nell.  This position oversees daily office operations and assists with training reservationists, operational support, and ensures effective and consistent communication between all restaurant management within the Food & Beverage outlets within the hotel. This position reports to the Assistant Director of Food & Beverage.Job Posting Deadline
Applications for this position will be accepted until May 25, 2025.Essential Job Functions/Key Job Responsibilities
    Communicate daily with the Assistant Director of F&B and all urgent requests or issues are brought to light immediately and F&B department heads on operational needs
    Maintains a rolling 90-day calendar of important due dates, hotel closures, restaurant activities and operating hours 
    Assists in the maintenance of financials via the Check Book
    Answers phones, transfers to appropriate extension or takes messages, handles guest or vendor requests when appropriate 
    Types all correspondence for the department including daily reader board, menus, letters, memos 
    Orders office supplies based on par levels and special needs 
    Manages mail for Assistant Director of F&B including sorting daily “in” box and “out” box, handling samples and returns, mail lists and all other mail related duties
    Reviews invoices for approval
    Takes and distributes weekly divisional meeting minutes
    Maintains office equipment and arranges maintenance requests as needed
    Maintain files for division managers, including preparing PAF’s for approval
    Assist in sourcing products for the department as needed 
    Run errands off property as requested by the Director or Assistant Director of F&B
    Other duties as assigned