Description A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership.Key Responsibilities:
Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.
Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.
Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.
Act as the primary point of contact for internal and external communications related to the executive team.
Oversee special projects and ensure timely completion while maintaining quality standards.
Handle confidential information with discretion and maintain organized document management systems.
Assist with budget tracking, expense reporting, and vendor invoice processing.
Requirements
Bachelor’s degree in Business Administration, Communications, or a related field required.
3+ years of experience as an administrative assistant, with at least 2 years supporting senior leadership.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
Strong organizational skills with a proven ability to manage multiple tasks and meet deadlines.
Excellent written and verbal communication abilities.
Detail-oriented with a high level of accuracy in all work.
Ability to work well independently and as part of a team, with a proactive approach to problem-solving.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .