OFFICE ADMINISTRATIVE AND ACCOUNTING ASSISTANT
About the Company:
Ink America International Group, LLC manufactures and distributes, guitars, drums, bass guitars, ukuleles, amplifiers, keyboards, digital pianos, pro audio, percussion and music instrument accessories, non-alcoholic beverages, and medical supplies for three retail brands, headquartered in Newbury Park, CA.
Summary:
We are seeking a highly organized and detail-oriented Administrative and Accounting Assistant to join our team. As an Administrative and Accounting Assistant, you will provide essential support to our office operations in key areas of Accounting, Office Admin and Logistics, assisting with various administrative tasks. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working as part of a team.
Responsibilities:
Provide general administrative support, including but not limited to answering phone calls, responding to emails, managing correspondence, maintain and update files, records, and databases (both electronically and paper);
Perform clerical and bookkeeping duties such as data entry, photocopying, scanning, researching data online, filing and creating and maintaining spreadsheets;
Complete certain business application(s), provide customer and vendors with company information when needed and as required;
Other projects and task to be completed and/or as assigned for month end and yearend financial reporting requirements;
Enter bills, invoices, orders, payments and other data into multiple systems accurately and efficiently;
May manage office inventory and work with vendors to ensure the regular supply of office materials;
Verifying invoices, claims, bills, orders and reconciling various reports as required;
May Assist with organizing company events or meetings.
Qualifications and requirements:
Previous experience as an Administrative Assistant, Accounting Clerk, Bookkeeper, Secretarial or similar role is a plus;
Previous experience working in an accounting and/or office setting is preferred;
Working knowledge of basic bookkeeping, general accounting, basic math and computer literacy skills for creating invoices, PO’s, bills, collating and matching various documents and financial information;
Excellent typing skills with the ability to transcribe accurately (40+ wpm / 10 key by touch);
Strong file management skills and ability to maintain organized records;
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint);
Minimum Excel knowledge of Pivot Tables, Advanced Formulas and Functions, and VLookup is required;
Previous experience using ERP/ERM software’s a plus but not required;
Previous experience using QuickBooks Desktop, QuickBooks Online, ERP/ERM software(s) and/or Warehouse Management System(s) are a plus but not required;
Ability to handle multiple tasks simultaneously and prioritize workload effectively while staying organized and focused is essential;
Operating data terminals, calculators and other standard office equipment;
Good communication skills for interacting and coordinating with coworkers;
High School Diploma and some College (Associates) a plus but not required.
Competencies (in order of importance):
Integrity — Job requires being honest and ethical;
Attention to Detail — Job requires being careful about detail and thorough in completing work tasks;
Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations;
Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude;
Initiative — Job requires a willingness to take on responsibilities and challenges.
Lines of communication:
Office Administrative and Accounting Assistant will report and perform various task assigned by the Financial Controller, Managers and Owners of the Company.
Working Conditions:
Physical stamina and strength to tolerate heavy lifting (25 pounds) and standing for extended periods of time.
Full Time on-site (no remote work); Hours: M-F 40 hrs per week. Bi-Weekly Payroll.
Benefits:
Equal Opportunity Employer.
401k Retirement Plan and Paid Time Off (PTO) (after 90-day probationary employment).
6 paid major U.S. holiday’s and 48 hours of sick time annually;
Employee Discount on products sold by company;
$17.50-$20 per hour (Salary Commensurate of Experience and Education).
If you are a motivated individual with excellent organizational skills and a passion for providing administrative and accounting support, we would love to hear from you. At the discretion of the company, new hires may undergo a background check.
For consideration, all applicants need to send your cover letter, resume and references in MS Word or PDF Format. In the body of your cover letter, please indicate your desired hourly rate and your answers to the following questions:
1. What makes an effective team?
2. How do you deal with pressure? (Explain with detail.)
3. Do you consider yourself successful? Why or Why not?
4. Why do you want this job? Why should we hire you?
Your answers to these questions must be articulated within the body of your cover letter to be considered for this position. Applicants who do not follow directions will not be considered. No Recruiters, No Contractors, Direct Hire only.