Seeking a highly talented individual to support the front/back office functions of the company. The duties include assisting departments on ongoing administrative projects, greeting visitors, answering and routing phone calls, and providing support as necessary. We are looking for a friendly, people-oriented, and customer-driven individual.
Monday-Friday 7:30am-4:00pm
$20.00-$23.00/hour + Benefits
Responsibilities:
Help prepare Quotes and Proposals for new and ongoing projects.
Prepare Job Change Orders for projects per the request of a Project Coordinator.
Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.
Create and distribute Work Order Books for awarded jobs to the company's different departments.
Prepare samples for clients per the Project Coordinator's request.
Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin.
Keep contact master lists updated.
Maintain and update spreadsheets and Job Binders.
Answer and route calls for three respective companies.
Greet, screen, and direct visitors and/or phone calls to the appropriate person and/or department.
Keep Lobby supplies stocked (i.e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.).
Sort and open the mail and communicate when boxes arrive to the appropriate department/personnel.
Ensure the maintenance of the company copier (keep toner stocked, paper, etc.) as well as call technicians when necessary.
Qualifications:
High School Diploma or GED
Bilingual in Spanish/English
1+ year of experience as a receptionist, administrative assistant or customer service rep
Intermediate Word, Excel and Outlook
Professional phone etiquette